Alumni & friends

Writing a department grant report

Your department's grant application was deemed a valuable use of Alumni Fund money, as it was perceived to be a worthwhile project and/or to benefit a significant community within the University.

Please find below some questions you might like to focus on when writing your report:

  • What did the grant allow you to do? How did this benefit the department’s/facility's members/the University as a whole?
  • How will the grant make a difference to the department/facility/University in the long-term?
  • What are your goals for the department/facility?
  • What would you like to say to the donors who made your grant possible?

Send your completed report and photos to Liz Foot


Showing people, rather than just telling them, is a more effective way of communicating how important your grant was in helping you to achieve your goals. Try to include a picture that will help you tell the story about the impact of the funding.


Bad photo

Poorly lit and composed, and does not show why the project was worth supporting.

Departments bad example

Good photo

Well-composed and lit, showing the equipment bought with the grant, and used by members of the department.

Departments good example