The University's HR and Payroll system
Employee Self Service (ESS)
As a member of staff you will automatically have access to iTrent for ESS. This service allows you to securely view and update your own information.
What you can see on ESS
After logging into ESS you can review:
- personal information
- sickness and leave
- payroll details
- job & HESA details
- learning and training events
These are shown in the main menu at the top of the page. Access "Quick Links" to more specific information.
Data that can be changed, amended or deleted are shown often with drop down menus.
Data that cannot be changed is greyed out, and any changes should be made by your manager or by HR.
Keep your data up to date
Please help us all by checking your own details on each screen and keeping it up to date.
Manager Self Service (MSS)
Register as a line manager to start using MSS. You will need to register before you can access any information within MSS.
Once registered, you can securely access and update details on your staff via iTrent for MSS.
You will have access to only specific information from iTrent and only on the staff you manage. You will not be able to view sensitive information such as the protected characteristics of your staff (e.g. disability, gender, race, age, etc).
Off campus access to iTrent
ESS is available whilst off campus, but access to MSS is only accessible off campus via VPN (Virtual Private Network).
If you are unable to connect via VPN and have an annual leave task to consider, you may want to notify the requestor of your decision outside of iTrent. You can then update iTrent upon your return to campus.
If you are unable to connect via VPN and you have been notified that one of your reportees has submitted an e-timesheet for your consideration, this could delay your reportee from receiving payment.
If it is likely that the timesheet won't have been approved by the 5th of the month, you can contact Computing Services to request that the task be redirected to your delegate.
In the email you will need to detail the task that should be redirected and the name, University user name and position of the person to whom the task should be redirected.
Out of office/vacation message
Please do remember that you can redirect your tasks within MSS before you go away.