Planning and Records

The Planning and Records team was established in September 2009 and is responsible for maintaining the space information and records for the estate.

Since September 2009 the team has successfully improved the accessibility to information relating to the estate, such as the asbestos register, scanned drawings and documents as well as operational procedures and plans.  The self-service document control system “Rapid Access” is used across the University as well as within our own Department.  The implementation of a formal process for capital procurement, refurbishment and maintenance projects has significantly improved the quality of the documentation handed over in Health and Safety and Operation and Maintenance manuals. This process will soon be electronic with the roll out of a bespoke “Project Execution Plan” web based system.

Space information is available to all departments through a web based Space Management system.  Archibus and Person Finder are now linked therefore if you keep your staff information in Person Finder up to date the Space Management System shows who occupies which room and can help with capacity planning.  This year the Professional Services Departments will be included in the space survey who will also benefit from the information available.

In the last year extensive surveys have started for asbestos and building condition both of which provide comprehensive data for planning improvements and long term maintenance.

Coming soon:

The Planning and Records team are leading the ISO9001 Quality Management System implementation and several members of staff within the Department of Estates have volunteered to become quality system Internal Auditors.  See our ISO9001 page for more information.

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