Finance & Procurement

Year end accounting procedures

Our year end accounting procedures ensure the University produces accurate statutory accounts.

Procedures in place at the end of the University financial year, on 31 July, and immediately following the start of the new financial year, on August 1, ensure financial transactions are recorded in the correct year.

View the year end deadline dates.

Workflow approval

The timely approval of expenditure transactions and journals through workflow in Agresso is essential for meeting the year end deadline dates.

All staff with approval responsibilities should clear their task list regularly as the year end approaches. The final cut-off date is 8 August 2019.

Workflow substitute

Staff with approval rights must nominate a workflow substitute to cover any absence or leave. Failure to do this during the year end period may result in transactions not being approved and recorded in the wrong year.

Accounting period

The University’s default accounting period will remain as July 2019 until close of business Thursday, 8 August, when Agresso period 201812 closes and period 201901 opens for transaction postings. All transactions posted until that date will go into the old year (2018/19).

Agresso users will recieve an email notifying them when the period changes and should await this email before entering 2019/20 data..

Departmental returns such as a creditors return, should only be completed by staff with financial responsibility.  As happened last year, the Financial Accounts team will send out "dummy run" datea in the lead up to year end close.  Departments should use this to clear down ehtier books as much as possible to minimise what needs to be posted on the returns.  They should also take this opportunity to familiarise themselves with the process using the instructions porvided and asking central finance for any additional training needed.

All returns including nil returns need to be completed in full and returned to finance-yearend@.bath.ac.uk by 5pm, Monday 12th August 2019.

Contact

If you have any queries contact:

  • Vicky Ody, ext 6630 
  • Andrew Courtney - ext 6983
  • Bee Ho - ext 3399
  • Dan Whittaker - ext 4365