A-Z list of financial procedures

Student finance

• Introduction
• Registration
• Tuition fees how and when to pay
• Sponsored students
• Types of courses and other factors affecting fees charged
• Placements
• Changes in circumstances

Withdrawals
Suspensions
Process summary


• FAQs

Student finance

Changes in circumstances (mode of attendance, course withdrawal & suspensions)

General

• For undergraduate and postgraduate taught students most changes of circumstance are communicated to the Registry and Examinations Office (SREO) via the appropriate Change of Circumstances form. It is important that the correct form is used for each group of students and type of change, and that the appropriate authorisation is obtained and indicated on the form. (Refer to SREO pages for detail http://www.bath.ac.uk/student-records/sreo.bho/sreoae.htm)
• In some cases other means of communication are used (e.g. pass lists for progression or failure and summary Board of Studies papers for most postgraduate students’ changes.) Refer to SREO pages for detail (http://www.bath.ac.uk/student-records/sreo.bho/sreoae.htm)

Withdrawals:

• The department should follow the above guidance
• Once the SREO has updated the students record the student finance office will adjust their fees accordingly
• Any student who is worried about the financial implications of withdrawing from their course should be referred to the Student Services for advice

Undergraduates (all students):

• If the student is making a contribution towards their fees we will pro rata their contribution based on the number of weeks that they have been actively studying during the standard 31 week academic year
• Any excess that the student has paid will be refunded back to them
• If a student who is fully funded by a Student Loanwithdraws before December 1st then the University receives no tuition fees from the SLC and the student is liable..

Postgraduates (all students):

• The students fees will be adjusted pro rata based on the number of weeks that they have been actively studying.
• Any excess that the student has paid will be refunded back to them.
• Student’s whose fees are funded by a sponsor will be treated in the same way with the exception of Research council funded students who must be in attendance on the 1st of December and the 1st April, 1st July and 1st October in order for the University to receive the tuition fees

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Suspensions:

• The department should follow the guidance from the SREO (Refer to SREO pages for detail http://www.bath.ac.uk/student-records/sreo.bho/sreoae.htm)
• Once the SREO has updated the students record the student finance office will adjust their fees accordingly
• Any student who is worried about the financial implications of suspending from their course should be referred to the Student Money Service for advice
• Students will be charged tuition fees for any period of attendance in the same way as students withdrawing from a course
• Any excess that the student/sponsor has paid will be refunded back to them or their sponsor
• Undergraduate students must also inform the SLC so that their award can also be suspended
• Generally they will not be entitled to any maintenance or loan for the period that they are in suspense

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Summary:

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