A-Z list of financial procedures

Student finance

• Introduction
• Registration
• Tuition fees how and when to pay
• Sponsored students

Sponsored postgraduate students
Sponsored undergraduate students
SLC funded undergraduate students
University sponsored
Other departmental funded students


• Types of courses and other factors affecting fees charged
• Placements
• Changes in circumstances
• FAQs

Student finance

Sponsored students

Sponsored postgraduate students:(dept. contact – Jane Morris)

• Students who are sponsored must either provide evidence of their sponsorship arrangements at registration or send them to the student finance office prior to their registration. The student finance office requires that we receive an original letter which will be kept in the student’s file, however, we can return a copy to the student should they request it.
• Evidence of their sponsorship arrangements must take the form of an official letter from the sponsoring body and must include the level and duration of the support. The exceptions to this are students who are funded by University or department studentships.

Sponsored undergraduate students: (dept. contact –Marianna Lane)

• Students who are sponsored must provide evidence of their sponsorship arrangements at registration or send them to the student finance office prior to their registration. Evidence of sponsorship must take the form of an official letter from the sponsoring body and must include the level and duration of the support.

SLC funded undergraduate students: (dept. contact – Marianna Lane)

• The student finance office receives notification of the level of funding provided by the SLC via an electronic process direct from the SLC.
• The above process also notifies the office of any changes in the assessment of a particular student.
• Students will also receive a paper copy of their assessment and this maybe useful, particularly at a registration, should we not yet have received the electronic notification (paper copies of the SLC assessment notification can be brought to registration sessions or sent directly to the student finance office).
• From 2006/7 all new and continuing Home and EU Undergraduates (except continuing SAAS funded students) have the option to defer the payment of their tuition fees, by taking out a tuition fee loan from the SLC. The student Finance Office should receive notification of the loan information via the same process as above.

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University/Departmental Studentship funded students: (dept. contact – Wendy Bullock)

• The research accountant and her assistants, within the section, will be informed of those students who are in receipt of a University or Departmental studentship via the Graduate Schools.
• An AGRESSO code will be set up and an invoice raised in SAM (student accounting module of SAMIS) for each student in receipt of a studentship.
• The tuition fees will be charged via an internal recharge process .
• Internal tuition fee recharges are done in bulk during January and then once a month to clear any still outstanding (dept contact Wendy Bullock).

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Other Departmental funded students: (dept. contact U/G - Marianna Lane, P/G – Gina Page)

• Departments who wish to offer tuition fee support towards a particular student (other than the above) must inform the Student Finance Office of this in writing – either by letter or email.
• The department must include a departmental AGRESSO code and the amount of funding that they wish to offer.
• An invoice will be raised and an internal recharge process will be done to clear the invoice and charge the activity/account unit.

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