Contents:

• A. General
• B. Financial Control
• C. Financial Management
• D. Income
• E. Expenditure
• F. Assets
• G. Other Regulations
• A-Z Index
• Guide to the Finance Office
• Financial Procedures
• Financial Policies
• Appendices

Financial Regulations

• A-Z Financial Regulations

A GENERAL
A 1 Introduction by the Vice-Chancellor
A 2 How to use this Document
A 3 Glossary of Terms
A 4 Scope

B FINANCIAL CONTROL
B 1 Introduction
B 2 Governance Structure
B 3 Responsibility for Finance in the University
B 4 Audit

C FINANCIAL MANAGEMENT
C 1 Overview
C 2 Financial Management
C 3 Budgets and Resource Allocation
C 4 Accounts

D INCOME
D 1 General
D 2 Receipts
D 3 Research Grants and Contracts
D 4 Intellectual Property
D 5 Short Courses and Services Rendered
D 6 Endowments
D 7 Value Added Tax

E EXPENDITURE
E 1 General
E 2 Authority to Incur Expenditure
E 3 Authorised Signatories
E 4 Purchasing - Acquiring Goods and Services
E 5 Contracts and Tenders - Building Works
E 6 Salaries, Wages and Fee Payments
E 7 Capital Expenditure
E 8 Entertaining
E 9 Value Added Tax
E 10 Petty Cash
E 11 Donations
E12 University Accommodation

F ASSETS
F 1 General
F 2 Asset Registers
F 3 Investments

G OTHER REGULATIONS
G 1 Banking Arrangements and Cheques
G 2 Insurance
G 3 Borrowing
G 4 Security
G 5 Gifts and Hospitality
G 6 Private Work
G 7 Conflicts of Interest
G 8 Companies and Commercial Activities
G 9 University carrying out work as Agent
G 10 Voluntary Funds
G 11 Clubs and Societies
G 12 Signing of Official Documents
G 13 University Seal
G 14 Irregularities
G 15 New Programmes of Study
G 16 Personal Post

H GUIDE TO THE FINANCE OFFICE

FINANCIAL PROCEDURES
PR1 Administration of Research Projects – Balances on Projects
PR2 Handling money & cash in transit
PR3 Major Capital Projects – Financial Approval Process
PR4 Major Capital Grants
PR5 Recording and Disposing of Equipment and the Maintenance of Asset Registers
PR6 Academic Consultancy
PR7 Credit & Debit Card Transaction Procedures

FINANCIAL POLICIES
UNIVERSITY POLICIES
UP1 Full Economic Costing
UP2 Authority Limits
UP3 Purchasing Policy
UP4 Equipment
UP5 Document Retention Periods
UP6 General Funds
UP7 Travel, Subsistence & Entertaining
UP8 Requests for Private Purchase
UP9 Intellectual Property
UP10 Contracts for Building Work
UP11 Administration of University Contracts and Personal Consultancies
UP12 Business Ethics and Fraud
UP13 Risk Management Policy
UP14 Estates Department– Procurement Policy
UP15 Subscriptions

APPENDICES
I Financial Memorandum between HEFCE and the University
II Audit Code of Practice
III Statement of Principal Accounting Policies
IV Chart of Administrative Structure
V Inland Revenue Dispensation for Certain Expense Payments and Benefits

Full set of FINANCIAL REGULATIONS for printing as a single document
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