University of Bath

Attendance monitoring for Tier 4 students

Find out how to request an absence from the university, when you should do this and who to inform.

Attendance monitoring and engagement

As a Tier 4 sponsor, we are responsible for monitoring your engagement with your studies and reporting any changes to the Home Office.

Our attendance monitoring and engagement policy sets out the requirements for attendance and engagement monitoring for students holding a Tier 4 visa.

Why attendance is monitored

Attendance is monitored so that we can:

  • provide appropriate advice and/or counselling to students who are deemed not to be attending regularly
  • comply with our responsibilities as a Tier 4 sponsor and maintain this status
  • make sure that we provide accurate information to external government bodies in respect of funding

How attendance is monitored

Attendance is monitored both face-to-face and electronically to make sure that you are engaging with your studies. Contact points will be spread across the academic year and will cover your study periods.

When to request an authorised absence

You must request a period of ‘authorised absence’ if you are studying on campus and need to be absent for 14 days or longer. This will be authorised at the discretion of your department.

You do not need to request an absence if your absence is for less than 14 days (for example, if you are ill).

Your request is assessed based on your ability to:

  • submit assessments
  • sit examinations
  • progress normally on your course

Fees are not refunded for periods of authorised absence.

Undergraduate students

You will not normally be permitted an authorised absence during designated teaching and examination weeks.

During vacation weeks, there is no requirement for you to be present on campus and therefore you do not need to request an authorised absence.

Postgraduate taught students

You will not normally be permitted an authorised absence during designated teaching and examination weeks unless the teaching and assessment pattern of the programme permits this.

During the summer vacation, you are expected to be studying for your dissertation. If you plan to complete your dissertation away from the University, you must request an authorised absence.

Doctoral students

You are expected to study throughout the year, including breaks between semesters and summer vacation, and must request an authorised absence when requesting vacation.

To do this you must request an authorised absence under the 'vacation' category in SAMIS. lf you have submitted your thesis, are awaiting your viva and would like to request a vacation, use the 'post submission' category.

You must request a period of authorised absence if you plan to complete fieldwork away from the University. This is to ensure the University holds an up-to-date record of where you are.

Maximum period of absence

The maximum continuous period of absence which can be granted without suspending your studies is 60 days (with the exception of doctoral fieldwork, or, exceptionally, awaiting a viva voce examination after thesis submission, which can be more than 60 days).

If you are unable to return to your studies by the expected date, you should make a request to extend your absence, as long as this doesn’t exceed 60 days.

Request an authorised absence

You can request an authorised absence by logging into SAMIS.

Consequences for poor attendance

You will be contacted by your department if your attendance is poor. This is to find out if there is a problem and whether you require any support. You should respond immediately to any contact you receive from your department or any other member of staff.

In particular circumstances, and where appropriate, the University may decide that it is necessary to follow the missing student protocol.

The consequences of not attending and engaging with your course are severe. University of Bath Regulation 3.1 states:

Students shall attend regularly. If a student's attendance is not satisfactory, or if a student is unable to attend for legal reasons, the Director of Academic Registry, authorised to act under power delegated by Senate, and following consultation with the student's Faculty or School, may determine that the student be precluded from continuing their studies and, where applicable, their registration be terminated. A student who is prevented for legal reasons from attending will, in the first instance, normally be suspended for a period not exceeding 12 months. Where registration is terminated, a person who ceases in this way to be a student of the University may make representations to the Vice-Chancellor, who may exercise statutory power to re-admit the student.

Support for disabilities or illness

If you are unable to meet your attendance requirements due to disability or illness, an alternative will be arranged if appropriate.

If you have any queries regarding this, please contact your Director of Studies.