Being asked to attend a Preliminary Disciplinary meeting
A guide to the different stages of the Preliminary Disciplinary procedure, including how to prepare for the meeting, what happens at it and possible outcomes.
The Director of Student Services first makes a preliminary assessment to determine if there is a case to be answered.
The University has a formal Disciplinary Procedure for responding to allegations of misconduct by students within the University Regulations for Students. Disciplinary Regulations for Students (7) details the behaviours which are covered and Disciplinary Procedure for Students (8) outlines how allegations will be dealt with.
Responding to allegations
If the Director of Student Services determines that there is a case to be answered (s)he will:
- arrange a meeting with you to discuss the case and/or
- ask you to provide a written response to the allegations
How to prepare for the meeting
You have the right to bring someone with you to the meeting for support, a fellow student or a representative from the Students' Union. You can seek advice and support from the Students’ Union but contact them early so they have time to help you prepare your case.
Make some brief notes about what happened on the day of the incident. For example timings, conversations with relevant people and the sequence of events.
Who will be at the meeting
The Preliminary Disciplinary Panel will include:
- the Director of Student Services or deputy (Chair)
- the Head of Security Services or deputy
- a member of Student Services
What happens at the meeting
The meeting follows a formal process detailed below:
- you (and your support person if you have one) should wait near the meeting room until you are called
- the panel members will be introduced and the purpose of the meeting explained
- the allegations against you will be outlined
- you will be given the opportunity to explain from your point of view
- the panel may ask you questions to help them to understand what happened
- both you and your support person will then be asked to leave the room for a few minutes whilst the panel consider their decision
- you will then be asked return to the room to be informed of the decision
- the decision and any penalty to be imposed will be explained
After the panel has made a decision, the Chair may:
- determine that no further action need be taken
- seek further advice, including medical advice where this is considered appropriate and subject to your consent
- issue you with a written warning which will indicate the period of time after which it will be considered 'spent'
- issue you with a financial penalty not exceeding £250
- take other action that is both proportionate and relevant to the misconduct e.g. requiring you to change or leave University accommodation; paying compensation for damage caused or attending a follow up session such as a drug awareness course
- make a written report to the University Secretary for action under the terms of Disciplinary Procedure for Students 8.1(b)(i), this report will be accompanied by full supporting documentation relating to the case.
After the meeting
The Chair of the panel will:
- notify you in writing of the outcome of the investigation
- inform your Director of Studies, supervisor or equivalent of all sanctions determined under these procedures
- provide you with information on how to pay any fines imposed. Please note failure to pay fines will result in further disciplinary action.
If you want to appeal against the decision please write to the University Secretary within ten working days.
In order to identify and respond to patterns of misconduct emerging across the different Disciplinary Procedures for Students, details of all University sanctions are held on a confidential database. This database does not include details of any sanctions imposed by the Students' Union.