Creating a Team profile
How to use Content Publisher to describe what a team or committee does and list its members.
When to create a Team profile
Create a Team profile to:
- outline what a team does, who its members are and how to contact them
- provide details about the teams that make up an organisation or group
- list the members of a committee
Don't create a Team profile:
- if the team isn’t an official academic or professional team within an organisation or group
- to promote the activities of a high-profile unit like a graduate school, working group or research group – create a Group landing page instead
- to provide details about a committee's duties and work – this should go on the committee's Group landing page instead
Before you create a new piece of content, search the website to see if it already exists and talk to other people who could be responsible for it. We do not want to duplicate content on the website as this can be confusing for users.
Selecting a subtype
Choose one subtype on the list that best describes the type or function of your team.
For example, the subtype for 'International Mobility' is 'Professional service team'.
Naming your Team profile
Use the name of the team as your page title. Don't include the word 'team' unless this is part of the official name.
Writing a Team profile summary
Use the summary to describe the team's main responsibilities.
Write with an active tone in the first person plural, for example:
Title: Research Marketing
Summary: We promote the University’s research and help researchers to publicise their own work.
If your Team profile page is just to list members of a particular committee, your summary should be 'A list of members of the (NAME) Committee'.
The summary should be no more than 160 characters.
We use labels to pin content items onto Collection pages. Only add a label if you know that your content item is going to be part of a Collection. Labels are not typical website 'tags'.
Don't add a label just because you think it might be relevant. You must know what labels the Collection uses. If you don't know, ask your Faculty Web Editor or contact the Digital team at firstname.lastname@example.org.
To add a label to a content item, select from the drop-down list in the Labels section and click 'Add label'. You can add a maximum of 12 labels to a single content item.
Writing a Team profile overview
Use the 'Duties' field to expand on your summary.
Describe which services the team provides and to whom. This could be as a bulleted list of services or responsibilities or as a more detailed explanation, split into sections with subheadings if required, for example:
We promote the work of researchers:
- at conferences and events
- to the press
- to the University community
- to external audiences including policy makers, industry and the public
We help researchers:
- draft their Pathways to Impact funding proposal
- announce new research funding
- advertise for new research staff or look for collaborators through digital media
- provide advice on using social and digital media to reach new audiences for their research
- engage the public, other researchers, industry and policy makers in their work
- find suitable speaker opportunities, conferences and events to attend
Things to remember when writing your Team profile overview
- write concisely and in plain English
- break content up into sections that are easy to read
- structure your content so that the most important information is at the top
- include technical terms in headings unless unavoidable - and then only if you've explained them on the page
Resources to help you write your Team profile overview
The University's style guide will help you make sure you're using the same terminology, style and tone as the rest of the website. This is important so that website users can understand us easily through the consistency of our content.
Our formatting guide will help you create appropriate headers, links, lists and other formatting for your page. This is important because it makes the information we provide clearer to website users.
Selecting the right team type
Choose which type of team you need to create, either 'select from Person Profiles' or 'create manually'.
Select from Person Profiles
To use this type, every team member must have a Person Profile page.
First, select names from the drop-down menu. This will display the name, role, summary and profile picture (if available) of the individual.
You can change the order of the members by dragging and dropping them in the order you want them.
Use this for:
- a team that has members who don't have an individual Person Profile
- a team with a more detailed structure, such as a sub-committee, which will need an additional subset
- a team that has different types of members, such as elected members, who will need separate subsets
Enter staff names and roles manually, linking to their Person Finder page. This allows you to list each person's role within the team if it is more relevant than their official job title.
You can add titles for team subsets. These are optional, but useful if there are different subgroups within a team, for example:
Subset 1 - Leadership
- Richard Prowse, Head of Digital
- Tom Trentham, Development Manager
- Rhian Griggs, Digital Content Manager
- Craig Thorpe, Delivery Manager
Subset 2 - Content
- John Fox, Digital Editor
- Dr Miao He, Digital Editor (Internationalisation) - on maternity leave
- Hanna Loraine, Digital Editor (Research)
- Justin Owen, Digital Editor (Staff)
- Rod Renno, Digital Editor (Internationalisation) - maternity cover
- Suzanna Cardash, Content Producer
- Tom Dennis, Content Producer
- Rod Futrille, Content Producer
- Gabriel Gilson, Content Producer
Subset 3 - Development
- Dan Dineen, User Experience Designer
- Tegan Male, User Experience Designer
- Chris Howlett, Developer
- Justin Keevill, Developer
- Iris Faraway, Junior Developer
- Sean Moran-Richards, Digital Supporter
Once you've added content for each subset, select 'Save' to open up a new subset field to fill out.
Adding responsible organisations and groups
After you have added all your content - including any images, media and contact details - you will be able to select an owner or associated group for your page. This allocates permissions for who in the organisation is able to maintain the content.
A guide for adding responsible organisations and groups is available to help you do this.