Human Resources


Staff Request Form Manual (.doc)

Need some advice or support with recruiting or hiring? Get in touch with your HR Recruitment Administrator.

Preparing to recruit

Login to the e-recruitment system  and start to complete the Staff Request Form, and this will guide you through the key tasks within the process. You can also view the Staff Request Form Manual (.doc)

Produce a job description and person specification

Job descriptions and person specifications are key documents in the recruitment process. Read our guidance on creating a job description and a person specification and always use the appropriate template:

If you are recruiting to an academic job please use our generic academic job descriptions.

All requests for new or replacement positions, or for temporary additional cover, will require a job description and a person specification.

Establish the grade for the job

This will be confirmed by HR who follow the Job Evaluation and Review procedure.

Seek approval for the job vacancy 

There are several approval stages to go through before a job vacancy is approved.  You will be notified via email whenever your request is updated through the approval process.

Prepare your job advert

You will need to write an advert and include this in Stonefish.  HR can offer advice on location of adverts to make sure your advert reaches its target audience.  All job vacancies will normally be advertised internally and externally for a minimum of two weeks.

Prepare shortlisting questions

Online shortlisting allows you to ask applicants to respond to specific questions from the person specification as part of their online application. The answers to these questions can then be assessed by the shortlisting panel.

You will need to select the questions that you will use to support your shortlisting. There are some template criteria within the Staff Request Form, or you can create your own questions specific to your vacancy.