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Need some advice or support with recruiting or hiring? Get in touch with your HR Recruitment Administrator.

Online shortlisting manual (.doc)

Shortlisting & interviewing

When the job advert has been published, you will receive an email confirmation.  All panel members will then be able to log into to view the progress of the recruitment campaign via the Vacancy Management option.

The redeployment procedure means that during the first 7 days of the campaign, only redeployment applications will be visible, but after 7 days, if there are no redeployment applicants, you will be able to view all submitted applications. 

Produce a shortlist of candidates 

Shortlisting must be carried out by at least 2 people, using the criteria set out in the person specification for the vacancy.

Whilst you can start to score applications at any time during the advertising campaign, shortlisting can only be completed after the closing date.

Further guidance is available in the Online shortlisting manual (.doc)

Plan the interview/selection process 

Once you have completed online shortlisting, input details of the interview arrangements and submit these details to HR.  HR will then liaise with all shortlisted candidates, and will also seek references for them in advance of the selection process. 

HR will distribute the interview packs to panel members two days prior to the date of your interviews/selection process.

Read our guidance for Chairs of interview panels and guidance for members of interview panels.

Remember that other selection techniques as well as interviews can be used as part of the selection process.

Manage the interview/selection process

After you have completed the interview/selection process your panel will decide who to appoint.  

Notify HR of the outcome of the selection process online and then please return all interview notes to HR for confidential storage and disposal.