Human Resources

Guidance to Heads of Department

Please find below a ‘quick guide’ to the Career Progression document (http://www.bath.ac.uk/hr/hrdocuments/cper/career-progression-document.pdf) outlining your key responsibilities towards members of academic staff applying for promotion.

(In the case of the School of Management, the Dean or his/her nominee assumes these responsibilities).

Identifying candidates

You will receive a notification from HR asking you to propose candidates for promotion.

It is expected that you will begin the promotions process within your Department/School by writing to every eligible member of staff and inviting submissions from all who consider they have met the appropriate criteria. The deadline is for completed applications to be submitted to HR. Internal deadlines should be established and communicated to relevant staff.

Consultation on applications for promotion

In order to assess the support for any applications submitted, you are asked to initiate a consultation process with relevant senior staff in the Education and Research Job Family. This group should be broadly based and could be constituted by the Department/School's executive committee or a committee of senior professors.

Assessing applications for promotion

Applications should be assessed by reference to the Career Progression in the Education and Research Job Family framework document.

You are asked to complete the Head of Department/Division promotion application assessment form to provide your statement, information on the outcome from the internal consultation process and suggested referees. This should be submitted to HR along with the application.

Feedback to candidates on their application

It is your responsibility to keep an applicant informed of the progress of their application within the Department/School including advising them of the outcome of the consultation process.

Applications which are supported

Where applications are supported, you will be expected to submit the following information to HR:

Routes of promotion Application format Head of Department/Division’s statement * Senior Colleague’s supporting statement References needed**
Promotion to Professor CV Yes N/A 2
Promotion to Senior Lecturer Application form Yes Yes 3
Promotion/Translation to Reader Application form Yes Yes 6
Promotion to Senior Teaching Fellow Application form Yes Yes 3
Promotion to Senior Research Fellow Application Form Yes Yes 3
Promotion to Teaching Fellow Grade 7 to 8 Application form Yes Yes N/A

*This should include a summary of departmental communications, outcome of the consultation process and the details of applications for promotions not supported.

** These referees should not be from the University of Bath, and should normally be full professors, or of professorial standing. For promotions to professor, at least one international referee is required. HR will seek the views from at least four further second stage referees as suggested by the initial two first stage referees.

Consideration of Applications

For cases considered by Academic Staff Committee (ASC), you (or your nominated Deputy) will be asked to attend the meeting to provide any update on the application and respond to questions.

Once the outcome is known, you will be asked to inform the applicant before they are formally notified in writing.

Principles of research assessment and management

The University has developed a set of principles outlining its approach to research assessment and management, including the responsible use of quantitative indicators. The assessment of academic probation cases by Academic Staff Committee and its related Sub Groups will be made in accordance with these principles. 

Applications not supported

Where a case is not supported by the Department/School or by ASC, you will be expected to arrange for a Personal Action Plan to be developed.