Records Management Service: records retention schedule

General

Records retention schedule

Related information

Work is currently under-way to produce policy for all the major types of records created and used in the University. All record retention periods proposed by the Records Management Steering Group and approved as policy are published in the University Records Retention Schedule which is regularly updated as new policies are approved.

Retention policies for over 150 different types of record have been approved and grouped into nine main categories as described below. Click on the links to the left to access each of the nine sections of the Records Retention Schedule.

1. Structure and management

This section relates to records arising from University organisational, strategic planning and management activities. It is divided into the following sub-sections:

Audit
Decision-making and management
Legal and policy framework
Planning and strategy

2. Financial resources

This section covers records arising from activities relating to the organisation, management and administration of the University's financial resources. It is divided into the following sub-sections:

Accounting
Insurance management
Payroll & pensions administration
Tax management

3. Human resources

This section covers records arising from activities relating to the organisation, management and administration of the University's human resources. It is divided into the following sub-sections:

Workforce recruitment
Employment and employee relations
Health and safety
Staff training and development

4. Physical resources

This section cover records arising from activities relating to the organisation, management and administration of the University's physical resources.

5. Student administration and support

This section relates to records arising from student administration and support activities. It is divided into the following sub-sections:

Student admission
Student accommodation
Student registration and administration
Student discipline
Student services to support learning
Student liasion
Student welfare
Student associations

6. Information services

This section covers records arising from activities relating to the organisation, management and administration of the University's various information services. It is divided into the following sub-sections:

Availability and conditions of use of facilities
Data and information management
Institutional communications

7. Learning and teaching

This section covers records arising from the learning and teaching activities of the University. It is divided into the following sub-sections:

Academic quality and standards
Graduation
Programme development and delivery
Student assessment

8. Research and development

This section covers records arising from the University's research and development activities. It is divided into the following sub-sections:

Development
Funding and administration
Intellectual Property Rights (IPR) management
Knowledge transfer and enterprise

9. External relations

This section covers records arising from the University's relations with its external environment. It is divided into the following sub-sections:

Alumni
Commercial services
Government and regulator relations
Marketing and recruitment
Public relations

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