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How records retention policies are made...Step oneThe University Records Manager drafts records retention policies with records creators/owners across the University in the context of relevant legislation, current working practice and JISC (and other) guidance. If you can suggest subjects for inclusion in future rounds of records retention policies, please contact the Records Manager. Step twoAll draft records retention policies are considered by the Records Management Steering Group which meets approximately 2-3 times a year. Its membership comprises representatives from academic departments, HR, Finance, Estates, BUCS and Registry. Step threeIn consultation with the appropriate records creator/owner, the Records Manager follows up any queries and/or changes, as required by the Records Management Steering Group. Step fourThe head or director of the appropriate section or department signs the draft off as policy e.g. financial records retention policies are signed off by the Director of Finance; staff records retention policies are signed off by the Director of Human Resources, etc. Step fiveAll policies 'signed off' by the approriate head of section are approved by the University Secretary. Step sixApproved records retention policies are published on the University's website in the Records Retention Schedule. Step sevenAll approved record series retention policies are reviewed by the Steering
Group as a matter of course every five years.
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