University of Bath - Records Retention Schedule

In structure & management: Audit | Governance and decision-making | Legal and policy
framework | Planning and strategy

Click on the record series title to view the full retention details for each record type. Please note that clicking on one of the links below will open a separate window.

Audit

Record series	Summary retention policy
Internal audit reports	Permanent retention
Internal audit working papers	Destruction at date of next internal audit of same area or after 5 years, whichever is sooner

Governance and decision-making

Record series	Summary retention policy
Academic Assembly	Permanent retention
Academic departmental committees	End of the current academic year + 6 years
Academic Staff Committee	End of the current academic year + 15 years
Academic Studies Committee (discontinued 1997)	Permanent retention
Ad hoc working groups not reporting to a University committee	End of the current academic year (or discontinuation of working group if total lifespan less than 3 years) + 6 years
Ad hoc working groups reporting to a University committee	End of the current academic year (or discontinuation of working group if total lifespan less than 3 years) + 3 years
Advisory Committee on Disability (discontinued 2005)	End of the current academic year + 6 years
Arts Committee (discontinued 2006)	End of the current academic year + 15 years
Audit Committee	Permanent retention
Awards Committee	End of the current academic year + 6 years
Boards of Studies (faculties/schools)	Permanent retention
Boards of Studies (pre-1997 schools)	Permanent retention
Chair's action papers (Council, Senate & their committees)	End of the current academic year + 3 years
Convocation	Permanent retention
Council	Permanent retention
Council declaration of interests forms	End of the current academic year + 10 years
Council/Senate/Students' Union Committee	End of the current academic year + 15 years
Court	Permanent retention
Deans' Group (discontinued 2003)	Permanent retention
Equalities and Diversity Committee (formerly Equal Opportunities Advisory Committee)	End of the current academic year + 15 years
Estates Committee (discontinued May 2008)	Permanent retention
Ethics Committee	End of the current academic year + 15 years
Executive Committee	Permanent retention
Faculty committees	End of the current academic year + 6 years
Finance Committee (formerly Finance & General Purposes Committee)	Permanent retention
Honorary Degrees Committee	End of the current academic year + 6 years
Learning & Teaching Committee (discontinued 2010)	End of the current academic year + 15 years
Learning, Teaching & Quality Committee (formerly Learning & Teaching Committee and Quality Assurance Committee)	Permanent retention
Long-Term Planning Committee (discontinued 1989)	End of the current academic year + 15 years
Policy Board (discontinued 1997)	Permanent retention
Quality Assurance Committee (discontinued 2010)	Permanent retention
Resident Tutors Committee (discontinued 2005)	End of the current academic year + 6 years
Senate	Permanent retention
Student Experience & Strategy Committee (discontinued 2007)	End of the current academic year + 15 years
University Research Committee	Permanent retention
Vice-Chancellor's Advisory Committee (discontinued 1989)	Permanent retention

Legal and policy framework

Record series	Summary retention policy
Charter and Statutes	Permanent retention
University Regulations	Permanent retention

Planning and strategy

Record series	Summary retention policy
University annual reports	Permanent retention
University financial statements	Permanent retention

Records retention schedule: structure & management

Audit

Governance and decision-making

Legal and policy framework

Planning and strategy