University | Records Management Service

Records management policy

Records retention schedule

Introduction | 1. Structure & management | 2. Financial resources | 3. Human resources
4. Physical resources | 5. Student administration & support | 6. Information services
7. Learning & teaching | 8. Research & development | 9. External relations

Introduction

Click on the record series title to view the full retention details for each record type. Please note that clicking on one of the links below will open a separate window.

Availability and conditions of use of facilities

Record series	Summary retention policy
BUCS student user registration forms	End of the current academic year + 6 years

Data and information management

Record series	Summary retention policy
Data Protection Act Subject Access Requests documentation	Last action on request + 6 years
Freedom of Information Act access requests documentation	Last action on request + 6 years
Inter-Library loan request forms	End of the current academic year + 6 years
Records Centre retrieval slips	End of the current calendar year + 3 years
Records destruction authorisation forms	Destruction of records + 25 years
Student records system procedural manuals	Permanent retention

Institutional communications

Record series	Summary retention policy
University magazine	Permanent retention

University | Records Management Steering Group