Records Management Steering Group

University | Records Management Steering Group

Records Management Steering Group

About the Steering Group

The full story
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Terminology
Procedure
Steps to follow
Consultation material

Approved policy

Electronic records

Index
Site map

Creation of the Steering Group

Following the initial work of the Working Group on the Management of Student Records during 1999/2000, the Registrar set up a Student Records Management Steering Group (Spring 2001). In March 2004 the remit of the Steering Group was extended to include all types of records created and maintained within the University. The core membership of the Steering Group currently comprises:

Name	Role
Dr John Harris (Convenor)	Senior Assistant Registrar, Student Records & Examinations Office
Eva Ashford	Departmental Administrator, Physics
Hannah Dennis	Departmental Administrator, Pharmacy & Pharmacology
Liz Gould	Assistant Accountant, Finance Office
Tony Harper	Senior Clerk, Estates
John Howell	Project Manager, student systems, BUCS/MIS
Michelle Ibison	Programmes Administrator, School for Health
Suzanne Jacobs	Faculty Executive Assistant, Humanities & Social Sciences
Dr Michael Painting	Personnel Officer, Department of Human Resources
Lucie Pursell	Faculty Executive Assistant, Engineering & Design
Peter Reader	Director of Marketing and Communications
Lizzie Richmond	University Records Manager/Archivist

Functions

The Steering Group was asked:

To make a plan (including any necessary estimates of resources required and costs) to guide University-wide policy on the management of records.
To do as much as it can, while making the above plan, by providing interim documentation and guidance where this is immediately necessary.

The Steering Group consults with other colleagues in the University in pursuit of both aims.

Further information

Having been asked from a number of areas for guidance about the retention or destruction of particular types of student records material, the Steering Group worked through 2001 on a survey of current practice in academic departments. It then began (early 2002) to draft documents and to consult with the University community with a view to establishing key elements of a retention schedule.

Consultative documents are available to the University community via these web pages. Anyone within the University community may respond as part of these consultations. Each round of consultation is also drawn to the attention of those particularly involved (especially those groups of staff who would be responsible for particular actions, such as Directors of Studies, Departmental Administrators, Student Records & Examinations Office staff).

University | Records Management Steering Group