- Who is this information for?
- What is required?
- What will happen to your thesis?
- E-thesis: opportunities and challenges
- Restricting public availability of your thesis
- Publishing your thesis with ProQuest
This information is for University of Bath higher degree candidates, i.e. research postgraduates including those completing a MPhil, PhD, DBA, EdD, EngD, DHealth, DClinPsy, MS or MD.
Information for taught postgraduates can be found on the Library’s eDissertations page.
The University regulations require you to provide both a hard-bound copy and an electronic copy of your final corrected thesis to be retained and made available by the University Library.
Detailed guidance on the presentation of your thesis is given in the Specification for Higher Degree Theses and Portfolios document. These specifications cover general presentation; essential elements of the title page; binding; electronic file formats etc.
After your viva, but before the Board of Studies meeting that will approve your award, you should:
- Upload an electronic copy of your thesis to the University’s research information system Pure. See page 2 of the HD3 form for step-by-step instruction.
- Fill in the HD3 form Higher Degree Thesis Final Submission After Examination.
- Hand in a hard-bound copy of your thesis and your completed HD3 form to your Graduate School/Division.
Your Graduate School/Division will certify that your degree has been awarded and forward your thesis to the Library.
The hard-bound copy of your thesis will be kept in the University of Bath Library where it can be referred to by members of the University and visitors.
The electronic copy of your thesis will be made publicly available on the internet via the University of Bath online publications store Opus.
The British Library may make your electronic thesis publicly available from their electronic theses database Ethos.
The electronic copy of your thesis will be freely available online from Opus and Ethos. This means that it will be easily accessible to everyone, not just members of the University of Bath. This is a great opportunity: we hope this wide exposure will enhance your prospects for collaboration and sponsorship and enhance the impact of your research on your field of study.
But there are also challenges to making your thesis publicly available online. It is extremely important that you carefully consider:
- Confidentiality and commercial sensitivity – is there any sensitive information in your thesis that should not be made publicly available?
- Copyright - does your thesis include materials from other sources? You may need permission from the copyright holder to publish this material in your electronic thesis.
- Pending publications – do you, your supervisor or collaborators intend to publish results from your thesis elsewhere? Publishers may advise against making your thesis publicly available until after these publications are released.
If there are reasons why your thesis should not be publicly available straight away, you can ask the Board of Studies to approve a restriction on your thesis. Please discuss this with your supervisor and apply for a restriction at the earliest possible stage – don’t wait until you’re about to submit!
Board of studies approved restrictions apply to both the hard-bound and electronic copies of your thesis. Neither will be made available by the Library until after the agreed released date.
You can also ask for a 1 year restriction on the online availability of your electronic thesis. For example, if you have publications pending. This does not require Board of Studies approval. Use the HD3 form to request a restriction on public availability of your electronic thesis. Please note that these optional restrictions only apply to the electronic copy. The hard-bound copy of your thesis will still be available in the University Library.
If you have any concerns about your thesis being publicly available online, please contact Library Research Services to discuss your options:
- email: email@example.com
- tel: +44 (0)1225 385114
The Library is working with academic publisher ProQuest to give you the option of publishing your higher degree thesis with ProQuest. Please contact us to find out more.