Quality management

Annual monitoring

Unit monitoring

Unit convenors are responsible for undertaking the monitoring of units for which they are responsible at the end of the academic session.  It is open to the Department / School Learning Teaching and Quality Committee to decide how the outcomes of this monitoring should be recorded.  Unit convenors should take a range of evidence into consideration including the outcome of online unit evaluations.  Recording may take one of the following forms:

  • a series of separate written reports for each unit;
  • minutes of a disussion of the units in the appropriate programme/teaching committee or the Board of Examiners for Units;
  • a summary report that forms an appendix to the annual monitoring report for the programme.

For full details of the monitoring of units see QA51 (section 4).

We provide a template for the recording of unit monitoring for guidance purposes (departments are not obliged to this form). 

Programme monitoring

University Learning Teaching and Quality Committee has agreed a more integrated approach to annual monitoring for 2016-17, with a greater focus on student and staff engagement in the process. Annual monitoring should be undertaken at a dedicated meeting of programme staff and student representatives. The meeting provides an opportunity for staff and students to come together to reflect on the programme in depth.  Consideration of NSS results can be undertaken at the monitoring meeting and the NSS action plan appended to the monitoring report. The meeting is also an opportunity to consider any issues raised in the SSLC annual report.

Directors of Studies are responsible for compiling an annual monitoring report relating to a single programme or a group of inter-related programmes.  The Annual Monitoring Report (AMR - QA51 Form 1) will constitute the record of the monitoring meeting. Where programmes are delivered by collaborative partners, a report should be completed by each partner for each of the programmes they deliver.

Annual monitoring provides an opportunity to review a evidence and observations from a range of internal and external sources, in order to identify actions to be taken and report on progress being made.  Reporting is by exception which means that it is only necessary to report on issues on the programme or to cite good practice.  Where the quality indicators (External Examiners Reports, survey results, and data relating to recruitment, retention and degree outcomes) show that the programme is running smoothly it is not necessary to report on these elements.

For full details of the monitoring of programmes see QA51 (section 5).

Templates for the annual monitoring of programmes set out information we expect to see in reports according to the level of the programme:

 The following evidence should be appended to all reports:

  • a summary of statistical data related to the programme provided by the Registry
  • External Examiners' reports and the department's response
  • a list of changes to the programme since the last Degree Scheme Review or since the programme was approved.
  • the NSS action plan. This is produced at department level. A template is available for this but is not mandatory.