Data Protection Statement for Student Registration
The Data Protection Act
The University of Bath needs to process data about you in order to carry out its normal administration. That is we collect, store, use and disclose the data for any purposes connected with your studies, your health and safety and for other legitimate reasons (in some instances this may involve your personal data being sent outside of the European Economic Area). For example, this may include supplying relevant data to the Students' Union and in due course to the University’s Alumni Relations Office to form part of the Alumni database. In addition, information such as your e-mail address may be published by your academic department or on the University’s website. The details of your award (e.g., degree subject and classification) are regarded as public information and will be published on open pass lists and may be released to third parties such as newspapers and prospective employers. To comply with statutory and government requirements we must provide data (which may include contact details) to other organisations such as Council Tax Registration Officers, Higher Education Funding Council for England, Higher Education Statistical Agency, Teacher Training Agency, Local Education Authorities, Student Loans Company and Research Councils or to agents acting on behalf of such organisations.
When you register with the University you will be giving us permission to process data about you. Registration provides you with an opportunity to see some basic personal data held about you and to correct inaccuracies. If you do not register and give your consent to this processing, the University may not be able to accept you as a student.
If you are studying at the University of Bath on a Tier 4 student visa, you must comply with the terms of your visa and with all the University's policies arising from our duties and obligations as a UK Border Agency
(UKBA) tier 4 sponsor licence holder. If you are on a student visa and do not enrol by the final enrolment date for your programme or your circumstances change, for example if you formally withdraw or suspend from your studies the University will report this to UKBA.
When you register we ask you to give details for an Emergency Contact. This data will be used or disclosed only in case of emergency. Please note that you must ensure that the contact is notified of the disclosure of their details to the University.
If the whole or part of your programme is undertaken at an institution other than the University of Bath (whether or not it is based outside of the European Economic Area), relevant personal data may be supplied to the institution providing all or part of the programme to enable it to carry out its normal administration.
If your fees are paid by a third party, such as a parent, spouse, or employer, the University is unable to disclose any personal data to such third parties without your express permission. If you are under 18 years of age you consent to the University advising your parents as to the amount and nature of any debts you owe to the University from time to time.
Personal data will be processed only in accordance with the University’s registration under the Data Protection Act. Any queries regarding Data Protection should be addressed to the Data Protection Officer, WH - 6.4 (dataprotection-queries@lists.bath.ac.uk).