Web Room Bookings Frequently Asked Questions
How do I cancel a booking?
Once you've signed in, click the 'my bookings'
link at the bottom of the page. Find the booking you wish to cancel and
press the 'Cancel' button next to it on the right.
I want to extend my booking. How do I do this?
Rather than delete your original booking and
then try to rebook it after you've received the cancellation e-mail, make
an additional booking in the room for the extra time you need.
I've made a booking for a date in the new 13/14
academic year but I've not received a confirmation e-mail. Is my room
booked?
In order for us to have as much flexilibity with
teaching timetable we won't accept any ad-hoc bookings until the final
Semester 1 timetable has been published. In 2013/14 this will be on the
6th September.
When a booking request is made the information that is sent to our database
is date stamped. When we are able to look at these bookings we will go
through these in date order and confirm them wherever possible. Should
we be unable to confirm your booking we will then contact you and try
to make other arrangements.
We're in week 5 and I've been able to book a room
in wks 19-52. Why haven't I received my confirmation e-mail?
It's the same answer as for the question above. We
need to retain as much flexibility in the Semester 2 timetable as possible.
In 2013/14 we will start confirming ad-hoc room bookings from the 16th December.
The WRBS sign in screen takes a long time to load.
Is this normal?
Yes. It can take from 20-30 seconds for this screen
to load as it is obtaining information from our database.
I can't get the WRBS sign in screen to load at
all.
The WRBS is now available both on and off campus. If you are experiencing
problems signing in please ring the Timetabling Office on ext 4877.
What do the letters mean after the room number?
[GTA] - general teaching accommodation
[Comp] - a GTA computer lab
[CR] - committee room
NB: Committee rooms should only be booked for meetings. Booking requests
for teaching activities in these rooms will not be accepted.
Why can't I book the University Hall or a Computer room over the web?
Additional factors need to be taken into consideration
when booking either of these rooms so you will need to contact the Room
Booking Office directly if you are wishing to make a booking.
If the booking is for the University Hall we suggest that you read the
Guidelines for the Booking of the University
Hall web page before contacting us.
I'm from an external organisation and I'm hoping
to book a room. Why can't I log in?
The Web Room Booking System is only available for
members of staff and students at the University. If you would like to
make a booking then you should contact the CTO directly
either by telephoning 01225 384877 or by e-mailing timetabling@bath.ac.uk. You can see our room hire rates here.
Room bookings made by University staff are assumed to be for University purposes. In that way all liability and insurances are covered by the University arrangements. External organisations must make their bookings separately (see above). Rooms used by external organisations (not for University purposes) that are booked by University staff leave the University and possibly the person who made the booking at unacceptable financial risk. Please contact timetabling@bath.ac.uk for more information.
I'm a member of staff and I want to book a computer
lab for an external group who will need usernames and passwords. How do
I go about arranging for these to be generated?
When you make your booking please add a comment in
the 'Reason for Booking' section that you need usernames and passwords.
Once your booking has been confirmed we will notify BUCS who will then
contact you for final details.
Who do I contact to give feedback about the Web
Room Booking System (WRBS)?
We would be pleased to receive any feedback about
the WRBS, good or bad. Any comments should be sent to timetabling@bath.ac.uk.
