Terms of reference

In order to deliver the over-arching mission of the University of Bath, we will procure, operate and maintain our buildings and infrastructure within a control framework which embraces a culture of effectiveness, efficiency, responsiveness and reflection.

The Buildings Board will capitalise on extensive breadth and depth of expertise to support robust buildings- and infrastructure-related decisions to be taken by the University.

Procedural rules

Membership

  • Chair (Deputy Vice-Chancellor and Provost)
  • Vice-Chair – Academic (Professor Tim Ibell, Department of Architecture and Civil Engineering in the first instance)
  • Academic (Emeritus Professor Kevin Edge in the first instance)
  • Chief Digital and Information Officer, Digital, Data & Technology Group (DD&T)
  • Director of Policy, Planning and Compliance
  • President of the Students’ Union

Up to three external built environment professionals will be selected as members of the Buildings Board on a three-year term, renewable by mutual consent. They will have no vested interest in any decisions, and their expertise will lie in one or more of architecture, structural engineering, building surveying, quantity surveying, contracting, or project management.

In attendance:

  • Director of Finance
  • Secretariat

In addition, others may be invited to attend meetings, as and when relevant to the agenda and the Board can establish sub-groups to cover particular items of business.

The Chair, in consultation with the Vice-Chair, is responsible for appointing Board members.

Meetings

It is anticipated that the Board will meet quarterly, at the University of Bath, for 2-3 hours.

The Chair and Vice-Chair will determine the agenda for each meeting. A Call for Agenda items will be issued to all Board members so that they can submit agenda items for consideration.

Any matters that require a decision or Board input between scheduled meetings will be considered via email consultation with members.

Scope

The scope of the Buildings Board shall include buildings and any infrastructure which has a direct bearing on the function of buildings. The duties of the Buildings Board shall be:

  • To ensure that the University has a robust and responsible framework in place to enhance its buildings and infrastructure appropriately
  • To retain a register of planned and ongoing projects
  • To provide expert advice to the University Executive Board (UEB) in relation to decisions concerning buildings and infrastructure projects
  • To provide expert advice to UEB concerning options on whether to build or not
  • To recommend approval to UEB for actions related to building and infrastructure projects with a total budget greater than £2m
  • To receive and comment on RAG rated risk profiles during project progress and on Post Occupancy Reviews and Post Investment Appraisals, making recommendations to the UEB when appropriate
  • To ensure building projects include appropriate and timely stakeholder engagement, particularly with students
  • To review the University’s maintenance plan for buildings and infrastructure, and make recommendations related to risk management and fitness-for-purpose of the Estate
  • To receive routine reports on legal requirements related to projects
  • To review a RAG rating of projects of budget between £200k and £2m
  • To oversee a start-and-finish project to review procurement processes and decisions related to four major building projects, namely Polden Court, the Gym and Fitness Centre, IAAPS and the School of Management Building, with a view to documenting lessons learned
  • To oversee the development of data and benchmarking (per square metre) of cost, embodied CO2e and operational energy consumption for buildings in the UK HE sector, and to set and monitor appropriate relevant targets for the University’s buildings so that business cases can be assessed against pay-back periods for these measures
  • To oversee a study of the temporal use of the University’s buildings to provide benchmarks in terms of floor area per person to underpin future space efficiency recommendation
  • To review the University’s Master Plan on a 5-yearly basis, and make recommendations
  • To approve requests for the use of the University’s buildings as part of research endeavours aimed at future improvements in building design.

These Terms of Reference will be subject to annual review.