Heads of Department are responsible for ensuring that departmental spaces and activities under their control are safe and do not pose significant risks to health. This includes ensuring that risks associated with the spread of Covid-19 are identified, assessed and controlled.

As we launch the 2021/22 academic year, Heads of Department and Directors of Professional Services will need to make sure that they have suitable risk assessments in place to manage Covid-19 risks. This could mean reviewing existing assessments or writing new ones to cover activities that have not been carried out in the last 18 months.

The guidance on the Campus Safe and Ready landing page provides a step-by-step approach to help HoDs meet this responsibility. It is likely that approaches will differ depending on context; for example, the approach we take to preventing spread of Covid-19 in teaching spaces may be different to how we approach the same issue in offices. For this reason, the guidance provides you with choices around how you will locally manage risks.

HoDs will be required to confirm that all spaces have been risk assessed. This must be recorded in the central Space Management and COVID Risk Management App. HoDs will be able to navigate to the summary page using the top ribbon. HoDs can assign members of the department to carry out these assessments but need to check that they have been done. Additionally, HoDs will be responsible for communicating the risk mitigation measures in place to staff in their departments. The all staff guidance might be useful for this. Assessments need to cover three key areas:

Aerosols

Contaminated surfaces

Close contact

If you have any further enquiries, please get in touch via the CSR TopDesk tile.