Standard terms and conditions of your offer

These terms and conditions represent an agreement between you and the University, should you decide to accept our offer of admission. It is your responsibility to read them and make sure you understand them. Please ask if anything is unclear.

1.If you accept our offer of a place, you have the right to cancel your contract with the University within 14 days. This period will be calculated from the date we receive formal notification through the University of Bath Applicant Tracker of your firm acceptance of your offer whether conditional or unconditional. We will not normally refund any deposits paid unless you: cancel your contract within this period, fail to meet the conditions of your offer or (if applicable) fail to get a visa. You must notify us of your decision in writing (email or letter). A cancellation notice can be found at our cancelling your place webpage but you do not have to use this. If you do decide to cancel your contract with the University, and so decline your offer of a place, you will not be able to change your mind again. If you decide to decline your offer of a place or request a deferral to the next academic year, you should submit your request to your Admissions Team by the latest date of registration for the academic year for which your offer was made. The latest date of registration is usually the Monday of week 3 of semester 1. Sponsored applicants should contact their Admissions Team for advice.

2.If you register with the University of Bath as a student, you will be required to agree to abide by the statutes, ordinances and regulations of the University of Bath for the time being in force.

3.Your place will only be confirmed if you meet all the conditions of your offer. There are circumstances in which the University may vary the conditions already set if they are in your interest e.g. to rectify an error on our part. The University may also consider accepting you in the event you have narrowly missed your offer or to accommodate mitigating circumstances. Further details can be found within the Admissions Policy.

4.You must comply with all requests for information or documentation to support your application by the deadline set. This includes any requests for additional information or documentation relating to a criminal conviction.

5.When you apply you will be required to produce satisfactory evidence of your previous qualifications (including English language qualifications such as IELTS). If requested, this will mean that you must provide the Admissions Office with a clear and legible copy or scan of the original document(s). If you successfully meet the conditions of your offer and commence your studies, you may also be required to produce hard copies of the original qualification documents themselves to the Admissions Team, either by post or in person when you attend our campus.

Postgraduate courses (excluding online courses)
6.If you require a visa to study in the UK you must comply, by the deadlines set, with all requests for information and documentation to support the issue, by the University, of a Certificate of Acceptance for Studies (CAS). It is your responsibility to ensure that you have sufficient financial resources to meet Home Office requirements but the University may request evidence of this before agreeing to issue a CAS. The University reserves the right to refuse to issue a CAS when it is not satisfied that your visa application will be successful. If your programme of study is covered by the Academic Technology Approval Scheme (ATAS) you will be sent detailed information on how to apply. It is your responsibility to apply for the certificate when instructed as the University will need proof your ATAS application has been successful from the UK Foreign and Commonwealth Office before agreeing to issue a CAS.

Online courses only
7.If you are assessed by the University as requiring immigration permission to study in the UK and you are residing in the UK whilst studying any part of an online course you must comply, by the deadlines set, with all requests for information and documentation to support your right to study whilst in the UK. Your access to online learning materials, email, library and computing facilities may be limited or delayed if you do not respond by the deadline set. No reduction or repayment pro rata of tuition fees is made where access to tuition and facilities are limited or removed in this way.

If after your offer is made there is change in your circumstances which means that you will be residing in the UK whilst studying any part of an online course, it is your responsibility to notify the University and provide any information or documentation required.

All Applicants
8.You may be required to provide evidence of your identity before, at or after registration, as part of our responsibility to ensure that students are entitled to study in the UK. You must comply with all reasonable requests by the deadlines set. If you fail to provide satisfactory evidence of your entitlement to study in the UK, we reserve the right to withdraw your offer and regard any subsequent registration as null and void.

9.Your offer of a place and any subsequent invitation to register are made on the basis that the information supplied in your application papers is true, complete and original (i.e. that you have written key elements such as the personal statement yourself), and that you hold the qualifications that you claim to hold. You must give as an accurate educational history as requested, including all previous study and its location. If you have previously attended another higher education institution, we will always require a reference from that university or college, including previous study at Bath. If appropriate, we may also require details of employment and these must be accurate and verifiable. Offers are also based on references being genuine and authored independently by the referee themselves. The offer and subsequent registration will be deemed null and void if you are found at any time to have misrepresented any aspect of your circumstances or we find that any aspect of your application is not your own work or not genuine.

10.If you receive a criminal conviction after an offer is made or a change in your circumstances means that you no longer meet your programme’s specific requirements, the University reserves the right to withdraw the offer of a place.

11.If you have particular support needs or disabilities which may affect your ability to undertake all or part of your programme of study, you are encouraged to disclose these and discuss them in full with the University’s Disability Advice Team, your Graduate School and relevant academic department. The University will do what it can to make all reasonable adjustments. Information about the support available is available on our Disability Service pages. This information will help you consider your offer. The University has a Fitness to Study policy (Appendix 2) which will apply should you join the University and encounter difficulties with your health or support needs.

12.The information provided in your application will be used during the admissions phase to provide you with department or Faculty news and support, details of University services and support and, if your offer of a place is confirmed, communications from the Students’ Union. We will not pass your details to any other external third party in order for them to market products or services to you. We may, however, use third-party email management software to support our own internal communications systems. If your offer of a place is confirmed, your application data will be retained by the University of Bath, used for the purpose of processing your registration and added to your student record after you have registered. Any sensitive data (such as medical information or details of any criminal convictions) will be handled and stored only in accordance with the relevant data protection principles and legislation. It may be necessary to share some such information with a limited number of named University staff for administrative purposes or for support with your studies. Students on collaborative Doctoral Training programmes need to be aware that in order to facilitate the delivery of these programmes it will be necessary for some student personal data, including sensitive data, to be shared with partner universities and/or external organisations, such as funding bodies or non-HEI organisations. Each partner university is responsible for ensuring that they comply with the Data Protection Act 1998 including ensuring that the data which is shared is relevant to the registration requirements and shared and stored securely.

13.The University will charge the appropriate tuition fee as advertised for your programme of study. How and when your fees are paid will depend on the payment method or whether you or a sponsor pays the fee. The University reserves the right to operate different charging policies for differently-funded students. If, for any reason, you leave your studies early, or suspend, you will need to check how this affects your liability for fees. Information on fee increases for future years of study will be published on the University postgraduate fees webpages.

Postgraduate courses (excluding online courses)
14.If you or a sponsor are paying for your tuition, the fee is payable annually in advance. At registration you will be asked either to pay the tuition fee or to provide a satisfactory written undertaking from your sponsor (including the name and address of the person to whom invoices should be addressed) that your fees will be paid. If you are a self-funded student, you may choose to pay them in two instalments. The University reserves the right to refuse this concession to students with a poor payment record. If your sponsor fails to pay your tuition fees, you will become personally liable for the costs. The University may revoke your access to library and computing facilities in the event that any agreed payments are not made by the due date. Your access to lectures, email, library and computing facilities may also be limited or delayed by your immigration status (where, for example, you are required to obtain a new visa relating to study at Bath rather than a previous UK institution). No reduction or repayment pro rata of tuition fees is made where access to tuition and facilities are limited or removed in this way.

Online courses only
15.If you or a sponsor are paying for your tuition, the fee for each unit is payable at least 7 days in advance of the scheduled commencement date of the unit. If your sponsor fails to pay your tuition fees, you will become personally liable for the costs. If you do not pay the tuition fees by the scheduled commencement date you will not be eligible for access to the online learning materials for the relevant unit. Your access to online learning materials, email, library and computing facilities may also be limited or delayed by your immigration status (where, for example, you have not responded to right to study checks of your passport and visa). No reduction or repayment pro rata of tuition fees is made where access to tuition and facilities are limited or removed in this way.

All Applicants
16.If you are awarded any form of financial assistance from the University (such as a bursary or scholarship) you will be provided with detailed terms and conditions for this support. It is your responsibility to read these before accepting any award.

17.When you accept our offer of a place, you accept our decision in relation to your home or overseas fee status. This decision is made on the basis of the available evidence at the time. Once you have registered decisions can only be changed in certain specific and exceptional cases. If you think our decision is incorrect, you must query this prior to registration.

18.You are responsible for your own living expenses, and you must ensure that you have access to the necessary funding or student loan before the start of your programme of study. Your funding must be sufficient to cover your tuition fees and all necessary costs. Please visit our webpages for more information about available sources of Postgraduate and International student funding and related costs.

19.The University of Bath undertakes to make every reasonable effort to deliver your Programme of study in accordance with the information set out in the relevant prospectus and course/programme handbook. Minor changes to a course or programme will be brought to your attention at the start of the programme. There may be rare occasions where due to unforeseen or unavoidable circumstances (e.g. a key member of staff leaves the University or low recruitment to a programme means it is no longer viable,) it becomes necessary to make significant changes to a programme or to withdraw it completely between the offer of admission and registration. In this unlikely event the University will notify you as soon as possible.

20.No term of the agreement between you and the University of Bath is enforceable under the Contracts (Rights of Third Parties) Act 1999 by any person who is not a party to the agreement.

21.The agreement between you and the University of Bath is governed by English law and subject to the exclusive jurisdiction of the English Courts.

Owner: Admissions
Version number: Not specified
Approval date: July 2020
Approved by: Legal
Date of last review: July 2020

Previous versions of these terms and conditions can be found at the Internet Archive Wayback Machine.