Data Protection

Why are we collecting your data?

Widening Participation’s role is to widen Higher Education (HE) access into the University of Bath and other Higher Education Institutions and to ensure that all types of student do well once they are studying with us. We are required by the government to undertake this work and the work is regulated by the government’s Office for Students (OfS).

We collect details of those taking part in our programmes so that we can plan activities, assess participation in activities and occasionally so we can stay in touch. We are required by OfS to gather and report on evidence showing the effectiveness of the individual activities and the whole programme. We are also required to follow up on students we have worked with in order to see whether or not they go on to study in HE.

Under data protection law we are able to process this data because it is necessary for a task carried out in the public interest.

How are data collected?

We collect data from individuals and schools. Where information is used in the few public reports we produce it is summarised and anonymised. Some data may be shared with other educational institutions, for example, the Higher Education Statistics Agency (HESA), UCAS and the Higher Education Access Tracker (HEAT), or similar or replacement bodies, as this enables us to see whether or not young people apply for and move into HE. We will not share your data with any non-educational organisations.

What personal data do we collect?

We collect the following data either from individuals or via schools and colleges: first name, last name, date of birth, postcode, the name of school or college, Pupil Premium status and other equal opportunity monitoring information where appropriate. We collect more data from individuals who apply to our more intensive programmes and these young people and parents/carers provide their own data directly and are asked directly for permission of use.

How do we use your data and how do we keep it safe and secure?

We take care to safeguard the personal data we hold. It is used and stored securely in accordance with all relevant data protection legislation, including the UK Data Protection Act and the EU General Data Protection Regulation.

You have the right to request for your data to be removed from our system. Please email widening-participation@bath.ac.uk if you have a query about the use of your data.

You can request copies of data that we hold about you. This is called a Subject Access Request. For further information see Request for personal information.