University of Bath

Meetings: effective committee servicing (July 2019)

This workshop is an opportunity to consider good practice and the skills you will need when asked to act as secretary to a formal meeting.

15 Jul 201910.30am
15 Jul 201912.15pm

2018/19 courses: This course is likely to run in January and July. Course dates will be published approximately 6 to 8 weeks beforehand.

Course overview

For most departments the timetable is full of meetings and committees, formal and informal. This workshop is an opportunity to consider good practice and the skills you will need when asked to act as secretary to a formal meeting. Guidelines will be given on:

  • the governance of the University in relation to committees and sub-committees

  • practical preparations including agendas and papers

  • your role during the meeting

  • how to write up minutes and notes afterwards

  • dealing with follow-up actions that may be required

The aim of the course is to develop your understanding of, and skills in, providing administrative support for formal meetings, particularly those acting as the secretary for formal University committees and sub-committees.

Intended learning outcomes

By the end of this course you will be able to:

  • carry out the formal role of the Secretary in managing committees

  • plan effectively the cycle of business for a committee

  • produce an outline agenda

  • draft concise minutes

  • identify the implications of the Freedom of Information Act 2000

Pre work

You are encouraged to complete the recommended pre-course reading below before attending the course to familiarise yourself with key terminology/policies and Senate templates. The recommended pre-reading will take approximately 30 minutes.

Recommended pre-reading:

Effective Behaviours Framework (EBF)

The Effective Behaviours Framework (EBF) has nine key behavioural areas. This course will help you to develop skills and knowledge related to the EBF behavioural groups highlighted below:

  • Achieving results
  • Delivering excellent service
  • Using resources effectively

Please note that attending the course does not provide evidence of achieving these behaviours; you will need to demonstrate them by applying your skills and knowledge.

Book or cancel your place using ESS

Discussing your learning and development with your line manager

We assume that if you need permission or agreement to attend this course you will have arranged this before booking, and have also jointly discussed the following with your line manager to ensure that the training is suitable and your learning can be transferred back to the workplace:

  • how this training will help to deliver your individual/team goals
  • the expected outcomes (i.e. what is expected to change/improve as a result)
  • any support required post-course to enable you to transfer your learning back to the workplace

Your manager will receive an automated notification when you book or cancel a place on a course using ESS.

Book a place

Once a course date has been arranged you can book your place using Employee Self-Service (ESS). You must book a place to be able attend. Download instructions on how to book your place using ESS.

Please note that we do not hold a waiting list for this course.

Cancel your place

You can cancel your place using Employee Self-Service (ESS). Download instructions on how to cancel your place using ESS.

Please cancel your place as early as possible, and at least 3 days in advance, to allow others to book instead.

Related guidance and further reading
Related online learning and resources

Access online tools and support about managing others on-demand via the Development Toolkit, such as: