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University of Bath

Contribution pay scheme timetable

Key dates and deadlines for the Contribution Pay Scheme

Enquiries

Reward Team reward-hr@bath.ac.uk 01225 385808

Contribution Pay scheme

Deadline Action
W/C 16 September to 28 November 2019 Faculties/Schools/Departments to organise local schemes
7 November 2019 Contribution Pay Review Group meets to consider Outstanding Contribution nominations (see Outstanding Contribution scheme below). Unsuccessful cases may be referred back to Faculties/Schools/Departments for consideration under their local Recognising Excellence schemes

Recognising Excellence scheme

Departments must choose whether to submit final award data for payment in either October, November or December’s payroll.

Data cannot be partially submitted across several months, all data must be provided in one submission.

Departments must be clear on the chosen closing date for submissions, and communicate this to employees.

October

If planning to submit for October payroll, Departments should take into consideration that the Outstanding Contribution panel meets in November, and that Outstanding Contribution cases can be referred back to the Departments for consideration under their Recognising Excellence scheme. This would not be possible if submissions have been made in time for October payroll as all information must be submitted at once.

Deadline Action
4 October Heads of Department* to update own SharePoint data to reflect final recipients of the award and send confirmation email to reward-hr@bath.ac.uk
8 October Payroll to take final recipient data from SharePoint and process for payment
18 October Heads of Department notifying successful employees with amount of award to be communicated directly from Faculties/Schools/Departments
25 October Recognising Excellence awards paid in October 2019 payroll

November

Deadline Action
4 November Heads of Department* to update own SharePoint data to reflect final recipients of the award and send confirmation email to reward-hr@bath.ac.uk
7 November Payroll to take final recipient data from SharePoint and process for payment
18 November Heads of Department notifying successful employees with amount of award to be communicated directly from Faculties/Schools/Departments
25 November Recognising Excellence awards paid in November 2019 payroll

December

Deadline Action
2 December Heads of Department* to update own SharePoint data to reflect final recipients of the award and send confirmation email to reward-hr@bath.ac.uk
5 December Payroll to take final recipient data from SharePoint and process for payment
12 December Heads of Department notifying successful employees with amount of award to be communicated directly from Faculties/Schools/Departments
23 December Recognising Excellence awards paid in December 2019 payroll

Outstanding Contribution scheme

Deadline Action
W/C 16 September Heads of Department* write to eligible staff inviting nominations
4 October Nominations to be completed and returned to Heads of Department
28 October Heads of Department to upload all nominations to SharePoint
7 November Contribution Pay Review Group meets to consider Outstanding Contribution nominations. Unsuccessful cases may be referred back to Faculties/Schools/Departments for consideration under their local Recognising Excellence schemes
December 2019 Human Resources send outcome letters to Outstanding Contribution nominees
January 2020 Contribution points actioned for successful nominees in January 2020 payroll, effective 1 January