Recognising excellence scheme
The Recognising Excellence Scheme deals with one-off payments only and covers the current qualifying year August to July. This scheme will be managed at Department/Faculty/School level.
You can nominate yourself to be considered for an award, or your line manager can nominate you.
You will need:
- to be in Grades 2 to 9
Your Head of Department/Director of Administration will notify you of the process and the timescales for applying for an award.
Each Department’s list of eligible employees can be found on an excel spreadsheet (ending in RE), within the Department’s own folder on the new SharePoint site.
The award amount will not be pro-rated. Heads of Department will be able to allocate one of three award amounts for excellent performance:
Chose one of the three options in column K (entitled “Award Amount”) as the award amount to be processed through payroll. Please leave blank if no award is to be given.
The ‘Budget’ tab on the excel spreadsheet gives the total Departmental budget, and provides a tracker which will show the total of how much has been used, and what remaining budget is available.
Once you have decided on your final award recipients and award amounts, you then need to indicate that the process for your Department is complete. To do this please email the reward team firstname.lastname@example.org and state your data is final. The reward team will update the ‘RE final for payment?’ column to ‘Yes’ on SharePoint.
Please note that Recognising Excellence award information can only be submitted once, all information is required in one go. Please refer to the timescales to make sure submissions are in time for the payroll cut-off date.
Only the Head of Department has access to the Department’s folder on SharePoint. If the Head of Department instructs the reward team, they will be able to grant read or edit access to other individuals within the Department who are involved in the Department’s Recognising Excellence process.
Locally, Departments should facilitate decision-making with regards to who will be awarded with Recognising Excellence, in the usual way.
We understand that some colleagues have been extremely busy through the summer during an unconventional period, and as such it may be preferable to recognise individuals sooner. Consequently for the scheme year 2019-2020, we are allowing managers to consider achievements up to the end of September 2020 for this year only if they wish. If Departments choose this option, we recommend keeping records of achievements and time frames. Departments should communicate the timeframe chosen to employees.
Examples you might consider include:
- Contribution to process improvement
- Enhancing the student experience
- Excellent customer service
- Supporting colleagues
Whilst there is no minimum length of service required, you should bear in mind that the individual will need to have been in their role for a period of time long enough for their performance to be sufficiently assessed.
Outstanding contribution scheme
The Outstanding Contribution Scheme deals with nominations for contribution points only. You can nominate yourself to be considered for an award, or your line manager can nominate you. If successful, your salary will increase by one spine point.
You will need to:
be in Grade 2 to 9, and
have taken part in an SDPR or SDPR+ to cover the current qualifying year (August to July), and
have been paid at or above the non-discretionary maximum point of the grade (excluding the top contribution point) for a minimum of six months, and
not have your salary protected under the University's pay protection arrangements, and
not be subject to any form of performance monitoring under the Capability Procedure or Sickness Absence policy, nor have received a disciplinary warning, and
have not been awarded an Outstanding Contribution award in the previous year.
Your Head of Department/Director of Administration will notify eligible staff of the nomination process.
Departments will find a list of any employees eligible for Outstanding Contribution in their respective SharePoint folders. Only Departments with eligible employees will have a spreadsheet for Outstanding Contribution.
Within the Outstanding Contribution spreadsheet (OC), indicate whether each individual has been nominated for Outstanding Contribution by populating either ‘Yes’ or ‘No’ in column L.
Please ensure nominated employees have an up to date SDPR and indicate this by updating the ‘SDPR in last 12 months’ column to ‘Yes’ where necessary.
Please upload all Outstanding Contribution nomination forms to the Department’s SharePoint folder.
Please refer to the timescales for this process to ensure nominations are submitted in accordance with this.
Only the Head of Department has access to the Department’s folder on SharePoint. If the Head of Department instructs the reward team, they will be able to grant read or edit access to other individuals within the department who are involved in the Department’s Outstanding Contribution process.
All queries should be directed to a member of the reward team via email@example.com.