University of Bath

Document checking for new international undergraduate and postgraduate students

If you have an overseas fee status or need immigration permission to study in the UK, you must attend a document checking session to complete your registration.

Why you must have your documents checked

If you have been assessed as Overseas for fee purposes, or need immigration permission to study in the UK (even if you have been assessed as Home / EU fees), you must show us documents that prove you can study in the UK. You may also have to show us documents proving your qualifications.

You have not completed registration until you have attended a document checking session.

If you have been assessed as having a Home or EU fee status, you should follow a separate process.

Upload copies of your documents before travelling

Before you come to the UK, you should upload scans of these documents to Application Tracker:

  • the 30-day travel vignette in your passport
  • the letter confirming you have been granted a Tier 4 visa

Once you have uploaded your documents, we will contact you about beginning the registration process online. This means it will be quicker to complete document checking when you arrive at the University.

If your fee status is Overseas but you are travelling on something other than a Tier 4 visa (like a UK or EU passport), we will contact you to tell you which documents to upload.

Collect your biometric residence permit (BRP)

When you arrive in the UK, you must collect your biometric residence permit (BRP). You will have chosen where to pick it up from when you applied for your visa.

If you have not chosen to pick it up from the University, you can find out how to collect your BRP on gov.uk. Important: if you have chosen to collect your BRP from a Post Office (not the University of Bath), you must pick it up before you come to a Document Checking session on campus. You will not be able to complete the Document Checking session and register until you have collected your BRP.

Document-checking session (including BRP collection)

When you arrive, you must come to a document-checking session to complete your registration. If you have chosen to collect your BRP from the University, you will collect it during this session.

Document checking will take place on Sunday 22 September 2019 levels 3 and 4 of the Library, 10:00 to 16:00 (10am to 4pm):

  • if you recently completed an undergraduate or postgraduate course at Bath, please go straight to Level 3 of the library.
  • if this is the first time you have studied in the UK, or if you have studied at a different UK institution, please go to level 4 of the library first. We will check your academic documents and then you will go to level 3 to collect your BRP and have your immigration documents checked.

There will be catch-up document checking sessions (including BRP collection) on Monday 23 September 2019 to Friday 27 September 2019, in the Library:

Day Location Time
Monday 23 September 2019 Library Levels 3 & 4 10:00 to 16:00 (10am to 4pm)
Tuesday 24 September 2019 Library Level 3 10:00 to 14:00 (10am to 2pm)
Wednesday 25 September 2019 Library Level 3 12:00 to 14:00 (12pm to 2pm)
Thursday 26 September 2019 Library Level 3 12:00 to 14:00 (12pm to 2pm)
Friday 27 September 2019 Library Level 3 12:00 to 14:00 (12pm to 2pm)

Further catch-up document checking sessions (including BRP collection) will take place between Monday 30 September 2019 and Friday 4 October 2019 in Wessex House room 8.29:

Day Time
Monday 30 September 2019 10:00 to 12:00 (10am to 12pm) and 14:00 to 16:00 (2pm to 4pm)
Tuesday 1 October 2019 10:00 to 12:00 (10am to 12pm) and 14:00 to 16:00 (2pm to 4pm)
Wednesday 2 October 2019 10:00 to 12:00 (10am to 12pm) and 14:00 to 16:00 (2pm to 4pm)
Thursday 3 October 2019 10:00 to 12:00 (10am to 12pm) and 14:00 to 16:00 (2pm to 4pm)
Friday 4 October 2019 10:00 to 12:00 (10am to 12pm) and 14:00 to 16:00 (2pm to 4pm)

If you miss these sessions, you should contact the Student Immigration Service.

What to bring to a document checking session

You must bring your:

  • passport
  • BRP (if you chose not to collect it from the University)

You must also bring any original qualifications that were part of your offer, like:

  • degree certificates (and original translations if not in English)
  • transcripts (and original translations if not in English)
  • English language certificate, if English is not your first language

If you're applying for an undergraduate course, log in to the undergraduate Application Tracker to get a list of documents you need to bring.

If you're applying for a postgraduate taught course, log into the postgraduate Application Tracker for details of the documents we need to see.

If you are registering for a doctoral course, log in to the doctoral Application Tracker to get a list of documents we need to see.

What to do if UKVI has your documents

If UKVI is still processing your visa application and has your passport, visa and qualifications documents, you must still come to a document checking session.

You must bring evidence of your application to the session. This could be:

  • a letter from UKVI confirming they have received your application
  • a letter from UKVI asking you to make an appointment to give your biometric data
  • the Document Checklist from the online visa application
  • confirmation from the Student Immigration Service that they have checked your visa application and helped you send it

You cannot complete registration until you have a visa for the University of Bath.

If you have a visa for another institution, you must apply to UKVI for a visa for the University of Bath before you can register.