Skip to main content
University of Bath

Document checking for new international undergraduate and postgraduate students

If you have an overseas fee status or need immigration permission to study in the UK, you must complete a document checking session before starting your course.

Why you must have your documents checked

If you have been assessed as Overseas for fee purposes, or need immigration permission to study in the UK (even if you have been assessed as Home / EU fees), you must show us documents that prove you can study in the UK. Your Admissions team may also contact you to ask that you show them your original qualifications or final transcripts.

You will not be allowed to start your course until you have completed a document checking session.

If you have been assessed as having a Home or EU fee status, you should follow a separate process.

Upload copies of your documents before travelling

Before you come to the UK, you should upload scans of these documents to Application Tracker:

  • the 30-day travel vignette in your passport
  • the letter confirming you have been granted a Tier 4 visa

Once you have uploaded your documents, we will contact you about the next steps.

We will also contact you to ask you to provide us with evidence of your entry into the UK.

If your fee status is Overseas but you are travelling on something other than a Tier 4 visa (like a UK or EU passport), we will contact you to tell you which documents to upload.

Collecting your BRP from the University

When you arrive in the UK, you must collect your biometric residence permit (BRP). You will have chosen where to pick it up from when you applied for it.

If you chose not to pick it up from the University, you can find out how to collect your BRP on gov.uk.

If you have chosen to collect your BRP from the University, you will need to book an appointment to collect your BRP from the University in person. The Student Immigration Service will contact you by email to let you know that it has arrived and give you instructions on how to book your BRP collection appointment. You will then be able to book an appointment to collect your BRP on campus from 18 September 2020 onwards.

After booking your appointment, you will receive an appointment confirmation email of the time and date of your appointment. Due to social distancing measures, we will not be able to give you your BRP if you try to collect it without booking an appointment or you do not attend during your booked appointment slot.

If you need to quarantine after arriving in the UK, please book an appointment slot for after your period of quarantine ends. You are not required to collect the BRP within 10 days of arriving in the UK, therefore, you can collect this later.

Please make sure you bring your passport with you to collect your BRP.

Social distancing and health and safety during your appointment

To ensure your safety and the safety of our staff, staff will be seated behind clear perspex screens (much like you will currently find in most supermarkets). We are also asking all students to wear a face mask or covering when collecting your BRP in person. There will be hand sanitising stations available on entry into the room - please feel free to use this as you enter and exit the room.

You will be asked to remove your face mask or covering for a short period to allow us to check your passport details. We will ask you to show us your passport behind the perspex screen but we will not touch or take the passport from you.

We will sign a form on your behalf to confirm that you have collected your BRP. If you are not happy for a member of staff to sign for you, please bring a pen with you. After you have collected your BRP, please leave the room quickly to allow for the next student to attend and to help us to maintain social distancing.

Collecting your BRP from the Post Office

If you did not choose to collect your BRP from the University when you applied for your visa, your BRP delivery will default to the local Post Office in Bath. You will need to attend the Post Office to collect it.

You will need to take your passport with you and follow appropriate health and safety instructions, including wearing face covering, when you collect your BRP card.

You will need to email a copy of your BRP (front and back) to the Student Immigration Service as soon as you have collected it from the Post Office.

What to do if UKVI has your documents

If UKVI is still processing your visa application and has your passport, visa and qualifications documents, you must provide us with the evidence of this application.

You must show evidence of your application and provide an electronic copy of it. This could be:

  • a letter from UKVI confirming they have received your application
  • a letter from UKVI asking you to make an appointment to give your biometric data
  • the Document Checklist from the online visa application
  • confirmation from the Student Immigration Service that they have checked your visa application and helped you send it

You will not be allowed to start your course until you have a visa for the University of Bath.

If you have a visa for another institution, you must apply to UKVI for a visa for the University of Bath before you can register.