Exam Information for Invigilators
Information about the examination process for invigilators.
Examination rules and procedures
If you have any queries not covered by this page, please contact Academic Registry (email@example.com).
The role of Academic Registry during the Assessment Period
Academic Registry will be the distribution point for the examination papers. It is staffed throughout the assessment period. Any invigilation queries should be directed to firstname.lastname@example.org or to ext 6205 or ext 5707.
The dates of the University's formal assessment periods are found on the academic year charts. You will be given an invigilation timetable two weeks before the assessment period starts. This will be delivered to your Department through the internal post. Please check it carefully upon receipt.
Start times of examinations
Most two-hour examinations start at 9.30am, 1pm, or 4.30pm. The Chief Invigilator must collect the exam papers 30 minutes before the start of the examination and take them straight to the venue. The Assistant Invigilator must be at the Examination Venue 20 minutes before the Examination starts. Further Information is available in paragraphs 24 and 25 of University Rule 2.
We would recommend that invigilators allow students into the venue with sufficent time for students to locate their seats and prepare for the start of the exam. In some cases such as the Founders' Hall this may take up to 20 minutes.
Locations of examinations
Please check your locations carefully on your personal invigilation timetable. Examinations are often split across several locations. Please note that there is often more than one exam in each venue.
The main locations used for examinations at the main University Campus (Claverton Down) are:
- University Hall in 2 West (2W)
- Founders' Hall (divided into four quadrants, A-D, and labeled FHA, FHB, FHC and FHD)
- All teaching rooms in 1 West (1W)
- All teaching rooms in 8 West (8W)
- All teaching rooms in 3 West North (3WN)
- All teaching rooms in 4 East (4E)
- Wessex House level 1 Lecture Theatre (WH1LT)
- The Chancellors' Building
Use of University Calculators
Where the rubric for an examination permits the use of a University Calculator, calculators will be available in the venue.
In all cases where the use of University Calculators is required, candidates supplied with them will be required to quote the calculator number on each cover page of their script. Failure to quote the number and/or return the calculator supplied may result in disciplinary action which may include the imposition of a fine.
Where candidates are permitted to use their own calculator, your Department will have made arrangements for approving calculators. Candidates calculators should be marked to show that approval has been given for its use in examinations. Invigilators will check for the presence of this marker to ascertain that approval has been given.
Further information is available in University Rule 2, paragraphs 38 - 41.
All students are required to bring their Library Cards to all examinations, and to display them on their desks throughout the examination. More details about this are available in University Rule 2, paragraphs 31, 34 and 35.
If students do not have their library card with them they can show their passport or driving licence and an Identity Verification form does not need to be completed.
If a student does not have a suitable form of identification with them they will need to complete an Identity Verification form with the invigilator.
Use of a dictionary
A couple of English (only) dictionaries will be present in each examination venue and provided to students upon request during the examination (unless restricted in the material requirements section of the invigilation notice).
A student should request to use a dictionary by raising their hand and alerting the invigilator. This should then be collected in should others make a similar request.
Also see University Rule 2, paragraph 42.