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University of Bath

Graduate Outcomes survey data usage statement: DDAR

Details how Graduate Outcomes survey data should be used, shared and stored.

Data usage statement

When reviewing and sharing this information please consider the sensitive nature of the data. The data provided to Development and Alumni Relations (DDAR) for the Raiser’s Edge database will only include graduate responses that have given permission for further institutional contact. The data passed to DDAR includes personal identifiers, such as, HUSID and STU code, to enable the Raiser’s Edge database to match to the student record data from SAMIS. Any graduate level and small group data may be quite specific and enable individuals to be identified, if for instance, their employer / role makes this obvious, so this information should be kept properly secure and confidential, as it counts as personal data. Further information on storage and data security can be found on the University website:

Survey response data should not be used to make decisions about individual graduates, for example to provide insight for fundraising activity. Any further contact with the graduates will need to be covered under the DDAR privacy notice. Graduate Outcomes data can only be used for research and statistical purposes to help us improve the outcomes of our courses and the effectiveness of career services. This research can be used to improve courses and services and to promote them to current and prospective students. No other uses are permitted.

The HESA Rounding and Suppression scheme should be used If you intend to use the raw survey data to calculate and present statistics:

  • Counts of people are rounded to the nearest multiple of 5.
  • Percentages are not published if they are fractions of a small group of people (fewer than 22.5).
  • Averages are not published if they are averages of a small group of people (7 or fewer). Some totals may differ to the sum of the individual counts or percentages due to rounding and/or the exclusion of small numbers.

External use of the data should follow the above HESA Rounding and Suppression scheme and ensure the survey response rate for the group analysed is above 50%. This publication threshold, whereby statistics based on very small group sizes and/or low response rates are to be suppressed, is set since data below this threshold lacks statistical robustness and are not necessarily representative of the whole population.

Raw data is available with restricted access on a Graduate Outcomes wiki space. If you intend to use data from other sources to calculate statistics, please be aware that the above rounding and suppression scheme may have already been used and therefore you may need to refer back to raw data.

Please ensure that whenever you use, reproduce or reference any survey response data you include an attribution and caveat on behalf of HESA in the form below:

Contains HESA Data: Copyright Higher education Statistics Agency Limited 2020. The Higher Education Statistics Agency cannot accept responsibility for any inferences or conclusions derived by third parties from its data.

Please note that HESA has advised all data users against attempting to directly compare data between Graduate Outcomes and Destinations of Leavers of Higher Education (DLHE) data. Any such comparisons are likely to generate highly questionable results that are open to misinterpretation.

DDAR will need to ensure that these data usage instruction are passed on to others accessing Graduate Outcomes data via Raiser’s Edge. Any new approaches to graduates using the Graduate Outcomes data, for instance for Case Studies, should issue a new privacy notice related to this additional data collection.

Further help

If you have any questions about the data or its usage, please contact Jayne Hacker, Destinations Survey Manager