How to submit your thesis
Advice and procedures for higher degree students for submitting a print and online copy of your completed thesis to your department and the library.
Who is this information for?
This information is for University of Bath higher degree candidates, meaning research postgraduates including those completing a MPhil, PhD, DBA, EdD, EngD, DHealth, DClinPsy, MS or MD.
(Information for taught postgraduates about submitting your dissertation online can be found on the Library’s Dissertations page.)
What is required?
The University regulations require you to provide both a hard-bound copy and an electronic copy of your final corrected thesis to be kept and made available by the University Library.
Detailed guidance on the presentation of your thesis is given in the Specification for Higher Degree Theses and Portfolios document.. These specifications cover general presentation; essential elements of the title page; binding; electronic file formats etc.
After your viva, but before the Board of Studies meeting that will approve your award, you should:
- Upload an electronic copy of your thesis to the University’s research information system Pure. See page 2 of the HD3 form for step-by-step instruction.
- Fill in the HD3 form Higher Degree Thesis Final Submission After Examination.
- Hand in a hard-bound copy of your thesis and your completed HD3 form to your Doctoral College.
Your Doctoral College will certify that your degree has been awarded and forward your thesis to the Library.
What will happen to your thesis?
The hard-bound copy of your thesis will be kept in the University of Bath Library where it can be referred to by members of the University and its visitors.
The electronic copy of your thesis will be made publicly available on the internet via the University of Bath institutional repository and library catalogue
The British Library may make your electronic thesis publicly available from their electronic theses database Ethos.
Your e-thesis opportunities and challenges
As the electronic copy of your thesis will be freely available online, it will be accessible to everyone, not just members of the University of Bath. This is a great opportunity and we hope this wide exposure will enhance your prospects for collaboration and sponsorship and heighten the impact of your research in your field of study.
But there are also challenges to making your thesis publicly available online. It is extremely important that you carefully consider:
- Confidentiality and commercial sensitivity – is there any sensitive information in your thesis that should not be made publicly available?
- Copyright - does your thesis include materials from other sources? You may need permission from the copyright holder to publish this material in your electronic thesis.
- Pending publications: do you, your supervisor or collaborators intend to publish results from your thesis elsewhere? Publishers may advise against making your thesis publicly available until after these publications are released.
Restricting public availability of your thesis
If there are reasons why your thesis should not be publicly available straight away, you can request a one year restriction on the online availability of your electronic thesis; for example, if you have publications pending.
This short-term restriction does not require Board of Studies (Doctoral) approval and can be requested via the HD3 form.
Please note that this restriction only applies to the electronic copy; the hard-bound copy of your thesis will still be available in the university library.
If you would like to restrict access to both your electronic and hard-bound copy of your thesis, or you would like an embargo for more than one year, you will need approval from Board of Studies (Doctoral). Neither copies will be made available by the library until after the agreed released date.
Students who would like to request this type of embargo will need to complete a PGR7 form. Please discuss this with your supervisor and apply for a restriction at the earliest possible stage – don’t wait until you’re about to submit!
If you have any concerns about your thesis being publicly available online, please contact Library's Open Access Team.
Publishing your thesis with ProQuest
The Library is working with academic publisher ProQuest to give you the option of publishing your higher degree thesis with ProQuest. Please contact the Open Access team to find out more.