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Leaving the University: resigning

The process to follow if you are handing in your resignation.

Notice periods

Grades 6 to 9

Staff in Grades 6 to 9 (except academic and other staff with teaching responsibilities – see next paragraph) must give one month's notice during probation and three months' notice thereafter.

Academic and other staff with teaching responsibilities in Grades 6 to 9 will give notice at fixed points in the year: three months' notice expiring on the last day of a semester or three months’ notice expiring on 31 August. This applies during the probationary period of these staff as well as after it.

Grades 2 to 5

You will need to give one weeks' notice during probation and one month thereafter. After probation, your notice period will increase over time, in line with statutory arrangements − to a maximum of 12 weeks.

What to do when you resign

If you are resigning from your job you need to do the following:

  • speak to your line manager about your intention to resign
  • check what contractual notice you are required to give us (please refer to to the information on this page)
  • you should always consult your contract of employment as this is the primary legal document which confirms your employment terms and conditions
  • agree with your line manager your last working day at the University
  • check your annual leave entitlement: as far as possible you should ensure that all outstanding leave is taken before you leave the University. If no details on outstanding leave are stated in your email, letter or on the Employee Leaver Form, we will assume you have taken it prior to leaving
  • confirm all of this in writing (using either the Employee Leaver Form, or a letter or email confirming the same information) as soon as possible. You must copy your email or letter to the relevant HR Administrator (Operations). Academic staff should copy their email or letter to the Director of Human Resources
  • check your address and update it if necessary using Employee Self Service. Payroll will send your P45 to your home address so please check your payslip to ensure the address we have is up to date
  • take copies of your electronic payslips using Employee Self Service, as you will not be able to access these after your leaving date
  • please complete an exit questionnaire. Your views on working for the University and your reasons for leaving are very important to us. We will hold confidentially all information that you provide. Your line manager may also request to have an exit interview or discussion with you − it's up to you whether you wish to participate or not
  • return to your line manager any University property such as laptop, mobile phone or clothing

Once Human Resources have received your email or letter and employee leaver form, we will send you an email to confirm this.

Your manager is responsible for guiding you through the leaving process.


If you have any questions, please contact us.

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