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Passport checks and visa collection for new international undergraduate and postgraduate students

If you have overseas fee status or need immigration permission to study in the UK, you must complete a passport check session before starting your course.

Why you must have your passport checked

If you have been assessed as Overseas for fee purposes, you must show us documents that prove you can study in the UK.

You will not be allowed to start your course until you have attended a passport check session.

Your Admissions team may also contact you separately to ask that you show them your original qualifications or final transcripts, even if you have already provided us with copies.

If you have been assessed as having Home fee status, you should follow a separate process.

Upload copies of your documents before travelling

Before you come to the UK, you should upload scans of specific documents to Application Tracker.

If you gave your fingerprints and a photograph (biometric information) at a visa application centre, you will most likely be issued with a Biometric Residence Permit instead. You must upload:

  • your valid passport
  • the 90-day travel vignette in your passport
  • the letter confirming you have been granted a Student visa

If you hold a biometric passport from an EU country, Iceland, Liechtenstein, Norway or Switzerland and you applied using the ‘UK Immigration: ID Check’ app to scan your identity document on your phone, you will most likely be issued with an e-visa (digital immigration status). You must upload:

Gov.uk have published a comprehensive guide which explains how you can view and prove your immigration status, update your details, what you should expect when crossing the UK border and how to get help accessing your immigration status.

Once you have uploaded your documents, we will contact you about the next steps.

If your fee status is Overseas but you are travelling on something other than a Student visa, we will contact you to tell you which documents to upload.

Collect your BRP

  • If you need to collect a biometric residence permit (BRP) and have chosen to collect it from the University, you will be able to collect your BRP during your passport check session.

  • If you did not choose to collect your BRP from the University (and did not specify an alternate location), your BRP delivery will default to the local Post Office in Bath. You will need to attend the Post Office (with your passport) to collect it. As soon as you have collected your BRP, you will need to email a copy of it (front and back) to the Student Immigration Service. You will be invited to book your passport check appointment at that point.

You will not be allowed to start your course until you have attended a passport check session.

What is a passport check session

When you arrive in the UK, you must attend a passport check session, whether you have been granted a 90-day vignette (to collect a BRP) or an e-visa (digital immigration status).

A passport check session is a 10-minute appointment with the Student Immigration Service who will check your original passport.

You will also need to provide evidence of your date of entry into the UK, either as the dated stamp on your entry vignette (if your passport was checked at border control) or by providing evidence of your flight booking (if you used the eGates).

Passport check sessions must be booked in advance through UniHUb.

Social distancing and health and safety during your appointment

If you need to quarantine after arriving in the UK, please book an appointment slot for after your period of quarantine ends. You are not required to collect your BRP within 10 days of arriving in the UK, therefore, you can collect this later.

To ensure your safety and the safety of our staff, please wear a face mask or covering when attending your passport check sessions. Staff will be seated behind clear perspex screens (much like you will currently find in most supermarkets) and there will be hand-sanitising stations available on entry into the room - please feel free to use this as you enter and exit the room.

You will be asked to remove your face mask or covering for a short period to allow us to check your passport details. We will ask you to show us your passport behind the perspex screen but we will not touch or take the passport from you.

If you are collecting your BRP as part of your passport check session, we will sign a form on your behalf to confirm that you have collected your BRP. If you are not happy for a member of staff to sign for you, please bring a pen with you. After the checks are completed, please leave the room quickly to allow for the next student to attend and to help us to maintain social distancing.

Book a passport check session

If you need to attend a passport check session (whether you have digital immigration status or need to pick up a BRP), the Student Immigration Service will contact you by email to give you instructions on how to book your passport check appointment. Please note: you will not be able to book a passport check appointment until you have received an email from the University inviting you to do so.

After booking your appointment, you will receive an appointment confirmation email of the time and date of your appointment. Due to social distancing measures, we will not be able to check your passport or / and give you your BRP if you try to attend the session without booking an appointment or you do attend outside of your booked appointment slot.

All appointments with the Student Immigration Service can be booked through UniHub. Please make sure you book the right appointment type. If you are having difficulty booking your appointment through UniHub, please read our instructions on how to book an appointment.

Please make sure you bring your passport with you to your session.

What to do if UKVI has your documents

If UKVI is still processing your visa application and has your passport, visa and qualifications documents, you must provide us with the evidence of this application.

You must show evidence of your application and provide an electronic copy of it. This could be:

  • a letter from UKVI confirming they have received your application
  • a letter from UKVI asking you to make an appointment to give your biometric data
  • the Document Checklist from the online visa application
  • confirmation from the Student Immigration Service that they have checked your visa application and helped you send it

You will not be allowed to start your course until you have a visa for the University of Bath.

If you have a visa for another institution, you must apply to UKVI for a visa for the University of Bath before you can register.

Enquiries

If you have any questions, please contact us.