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University of Bath

Points based system responsibilities

Understand your responsibilities under the points based system.

Points based system responsibilities

The following responsibilities are a statutory requirement upon the University and failure by any employee to adhere to the following guidelines may warrant disciplinary action.

The University may be subject to an audit by the UK Visas & Immigration at any stage, at which point they may ask to contact any member of staff to validate our processes, so it is important that all aprties are aware of the responsibilities for all parties.

Responsibilities of the sponsored worker

If there is anything that changes or affects your immigration status you must inform the University immediately. You must have a National Insurance Number and to ensure that your salary is paid into a bank account held in your own name.

You must keep the University informed and updated on any changes to your contact details.

Contact details

  • residential address

  • telephone number

  • mobile telephone number

  • personal email address

These details should be kept updated using Employee Self Service


You must agree any leave of absence with your line manager and it must be recorded via iTrent. 

"Training & Conference" is the appropriate reason for recording your activities on iTrent whilst overseas away from the University .

Other Conditions

  • You do not have access to state benefits; (see  pages 19-22)

  • If required, you must register with the police within the required timeframe and report any changes to the police, as required (it should be stated on the migrant's visa or BRP, or in a letter from the Home Office, whether they are required to register with the police).

  • If required, you must collect the Biometric Residence Permit (BRP) from the designated Post Office within 10 days of arrival in the UK.

  • If your BRP is damaged, faulty, lost, or stolen and if the details listed are incorrect or change you must report it to the Home Office

  • You are unable to start up or run a business.

Responsibilities of the line manager

The designated line manager must inform the Human Resources of any changes in the status of the sponsored employee, particularly if he/she:

  • does not turn up for his/her first day of work at the expected time. The report must be provided within 10 working days and must include any reason given by the migrant for his/her non-attendance (for example a missed flight)

  • is absent for work for more than 10 working days, without the sponsor’s reasonably granted permission. In this case, the report must be provided within 10 working days of the 10th day of absence. 

Responsibilities of Department of Human Resources

HR must inform the UK Visas & Immigration of any changes in the status of the sponsored employee particularly:

  • any notifications received from the line manager, as detailed above 

  • if a sponsored migrant’s contract of employment is terminated (including where the migrant resigns or is dismissed). Such a report must be given within 10 working days of the event in question, and should include the name and address of any new employer or institution that the migrant has joined, if the sponsor knows it 

  • if the sponsor stops sponsoring the migrant for any other reason (for example, if the migrant moves into an immigration route that does not require a sponsor), the report must be provided within 10 working days  

  • if there are any significant changes in the migrant’s circumstances, for example, a change of job or salary (but not job title or annual pay rise) or if the duration of employment shortens, the report must be provided within 10 working days

Further information and support

The guidelines above are an abridged version of guidelines from the UK Immigration & Visas

The rules and regulations pertaining to immigration can be complex. If you are in any doubt about any aspect of the above, please contact