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Reasonable Adjustments

This guide provides further information on reasonable adjustments

Reasonable Adjustments

To ensure that those who are disabled have equal opportunities to non-disabled staff members, the University will make 'reasonable adjustments’ for disabled employees. 'Adjustment’ is the legal term for any adaptation made in the workplace to ensure equal access for a disabled person.

What is considered in determining what is reasonable?

  • how effective the adjustment is in preventing the disadvantage
  • how practical it is
  • the cost of making the adjustment
  • the potential disruption caused
  • the time, effort and resources involved
  • amount of resources already spent on making other adjustments the availability of financial or other help
  • A reasonable adjustment might be any action that helps to alleviate a substantial disadvantage.

Examples of reasonable adjustments which should be considered include:


  • Making adjustments to premises - this could include structural or physical changes such as widening a doorway, or moving furniture for a wheelchair user

  • Acquiring or modifying equipment, electronic or other materials, provision of specialist aids and adaptations - for example, providing a specially adapted keyboard for a visually impaired person or someone with arthritis. However, there is no requirement to provide or modify equipment for personal purposes unconnected with work, such as providing a wheelchair if a person needs one in any event but does not have one.

  • Assigning the disabled person to a different place of work - for example, moving the person to other premises, if this possible/appropriate.

Individual support

  • Additional support and /or help with personal care

  • Providing additional services such as a reader, or sign language interpreter, or materials in Braille

Working hours

  • Allowing the disabled person to be absent during working hours for rehabilitation, assessment or treatment - through the Disability Leave policy and procedure

  • Altering the disabled person's working hours - for example, allowing the disabled person to work flexible hours to enable additional breaks to overcome fatigue or changing the disabled person's hours to fit in with the availability of a carer or driver

  • Organising a gradual re-entry to the job to rebuild confidence and check adjustments are effective - the Occupational Health Service provides advice on this

Job role

  • Allocating some of the disabled person's duties to another person - for example, if a job occasionally involves taking files to another floor, this task could be transferred away from someone with restrictions to their mobility

  • Transferring the disabled person to fill an existing vacancy - if an employee becomes disabled, or has a disability which worsens, so he or she cannot carry on with his or her current role, and there is no reasonable adjustment which would enable him or her to do so, then the disabled person should be considered for any suitable alternative posts which are available


Training staff to work with disabled people and to provide appropriate adjustments Giving the disabled person, or arranging for him/her to be given training - this could be training in the use of particular pieces of equipment unique to the disabled person, or training appropriate for all employees but which needs altering because of the disability, or to find new ways of the disabled person using existing, proven skill