Registering datasets in Pure
How to register your dataset in Pure, to add to your Research Profile and enable you to upload your data to the University of Bath Research Data Archive.
Datasets you should register
You need to register any datasets that you want to retain beyond the end of your project, whether you use the University of Bath Research Data Archive or an external archive. The datasets you register will appear on your Research Profile.
You cannot upload data at the registration stage. There is a separate guide for depositing your data in the University of Bath Research Data Archive.
Creating a record in Pure
Use this guide as a reference while adding dataset information to Pure.
- Select ‘Add New’ and choose ‘Datasets’ from the menu on the left-hand side. 2.Fill out the form as fully as you can (for an explanation of what to put, see the next section of this guide)
- Save your work on the record using the 'Save' button at the bottom of the form.
- Use the ‘Status’ selector to indicate what should happen next:
- Choose ‘Entry in progress’ if you are still working on the record, or
- Choose ‘For validation’ to send the record to be reviewed by an Archive administrator.
Once we have validated your record, we will send you a link to the Research Data Archive, where you can upload data and add more detailed documentation.
Filling in the fields of the template
Use this information to help you fill out the template in Pure:
This section collects basic information about the dataset. The information you provide here will help you and others find the record again in Pure and other systems.
Provide a name for your dataset that would make sense to someone searching for data, for example 'Dataset for [journal article name]'
Describe your dataset so another researcher could decide if it was relevant to their research. Note, you will have an opportunity to provide a lay summary and detailed documentation when you edit the public facing record, so you do not have to provide them here.
Provide the start and end date of your period of data collection or of your study period.
This section collects information about the people responsible for the dataset.
Select ‘Add person’, or ‘Add organisational unit’ if you want to add a whole organisation as a contributor.
For each person you add you will be asked to provide their role and affiliation.
- use ‘Creator’ to include that person’s name in the citation for the dataset
- use another role (for example Data Collector, Project Leader, Rights Holder) to acknowledge a person’s contribution without including them in the citation
You can add the same person multiple times if they had several roles.
Affiliation on the dataset
For each person provide their affiliation at the time that the dataset was created. This field should be automatically generated but you may need to update it if the person has since moved to a different department.
Dataset managed by
Check that the ‘Managing organisational unit’ is the department responsible for the dataset.
This section collects information about where the data will be kept long term, and from where it will be available.
This refers to where you will archive your dataset. If your data are deposited with an external repository, or you plan to do so, select ‘Change publisher’ and provide the repository name.
Digital Object Identifier (DOI)
- if your dataset already has a DOI, include it here
- if your dataset does not have a DOI leave this section blank
- if you are depositing your data in the University of Bath Research Data Archive (we will create your DOI once the process has been completed)
Locally held data
If you have non-digital or other local data which cannot be uploaded to a Research Data Archive provide:
- a description of the data
- where they will be kept
- how they can be accessed
- the medium on which they are recorded (e.g. paper)
Provide links to any secondary versions of the dataset, such as copies on a project website or another repository or links to closely related resources.
If your dataset has already been published, give the date here. Otherwise, just put the current year. Ignore the next section labelled ‘Do not use’.
Access contact details
This is the main contact person for the dataset and must be one of the people listed as a ‘Creator’ in the ‘People’ section. If this is left blank we will assume that the first named ‘Creator’ of the project is the main contact.
If your dataset relates to period of time before you collected it (for example, animal records from 1850-1905), enter the date range here.
The information in this section enables your dataset to come up in searches for data about a particular place. Leave this section blank if your dataset contains information about vulnerable groups (for example, endangered species) or if location is not relevant.
Use this field to describe the location of data in words (e.g. Bath, UK).
If the data were collected at a specific point, select ‘Point’ and enter the latitude and longitude separated by a comma.
If the area can be adequately described by a rectangle on a map, select ‘Area’. Enter the latitude and longitude in the southwest corner, then those of the northeast corner with all four elements separate by spaces (for example ’51.33919 -2.63887 51.50426 -2.31202).
In this section you must tell us about any data protection, ethical, commercial or sensitivity issues that relate to your dataset. If you are unsure contact the Library Research Data Service for advice before saving your item for validation. Email: firstname.lastname@example.org.
Tick this box if your dataset contains personal data unless they have been fully anonymised.
Provide details about whether you have gained consent from participants for data sharing, and if so under what terms (for example, data anonymisation or data sharing agreements).
Consult the guidance on data protection for more information.
Tick this box if your research required ethical approval.
Provide details on whether this affects your ability to share the data.
Tick this box if commercial considerations constrain your ability to share the data.
In the text box that appears provide further details of these constraints (e.g. embargo time to allow commercialisation). If you have been working with a commercial partner, the constraints should be clear from the collaboration agreements.
Consult the Research and Commercialisation contracts team for more information.
Tick this box if your dataset contains material which may be considered to be sensitive for any reason not already covered (for example, locations of endangered species, fragile ecosystems, genetically-modified crops or animal testing units or data subject to non-disclosure agreements).
Provide details of the nature of this sensitivity and the restrictions that should be put in place for the dataset or dataset record.
Relations to other content
Use the ‘Project’ button to link your dataset to a project. We need to know this in order to tell who funded the work.
You can also link your dataset to other outputs: - publications that make use of the data - related datasets (for example, from the same project or programme of work)
This section determines whether the dataset will appear on your Research Profile. Set it to ‘Campus’ to begin with. We will change it to ‘Public’ for you later.
If you have indicated in the ‘Legal/ethical’ section that the dataset is so sensitive that even the record describing it cannot be made public change this setting to ‘Confidential – restricted to associated users and editors’. This will mean that the record will remain in Pure but will not be publicly accessible.
Once that administrators have created a public-facing record for your dataset in the University of Bath Research Data Archive, you will receive an email from them letting you now that it is available to edit.