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University of Bath

Teaching Fellow probation review procedure

This guide will help you to understand the key stages of the probationary procedure for Teaching Fellows.

Probation review procedure

Please note that the terms and conditions for Lecturers with a teaching specialism has recently changed from using the title ‘Teaching Fellow’ to 'Lecturer' and we are currently working on updating our webpages and associated documentation to reflect the agreed changes. The processes and criteria for passing probation remains the same.

Within the first few weeks of your appointment

You will receive a letter from the Pro-Vice-Chancellor (Learning & Teaching) welcoming you to your new role as well as an email from the Academic Career Progression Team outlining your probationary arrangements, the dates for formal review by Teaching Fellow Sub Group (TFSG) and details of the Probation Induction Workshop.

The Centre for Learning & Teaching will provide you with information on the Bath Course and an invitation to the induction event for the Bath Course.

Within 1 month of your start date

Your Head of Department/Division will meet with you to discuss probationary arrangements, support available and objectives to form the basis of your probationary review. You will be assigned a mentor.

Within 3 months of your start date

The Dean will approve your objectives and forward these to Human Resources. Your mentor will meet with you and agree the mentoring arrangements.

During your probationary period

Your Head of Department/Division will arrange review meetings with you to monitor your progress (a minimum of 2 meetings per year).

You will need to organise teaching observations. For mid-year review this observation can be done within the department. For the final review, the observation should be done by a senior observer from outside your department. The Centre for Learning & Teaching can help you organise this.

8 weeks before your probationary review date

Human Resources will contact you and your Head of Department/Division to request completion of your probationary report for TFSG.

Between 4 to 8 weeks of your review date

  1. You will need to complete the probationary report, and provide this with supporting information to your Head of Department/Division.

  2. Your Head of Department/Division will complete the report and return it to you for final comment. Once you have done this, you need to return it to your Head of Department/Division.

3 weeks before review date

Your Head of Department/Division will send the completed documents to HR by the deadline. A completed report will consist of:

  • a completed review form

  • Online Unit Evaluation feedback from SAMIS and/or alternative student feedback

  • teaching observation(s). For final reviews, an observation must be carried out by a Senior Observer external to the home department/Division

  • confirmation of completion of the Bath Course

Any queries will be followed up with your Head of Department/Division.

Your review date

TFSG will review the paperwork submitted

1 week after review date

HR will inform your Head of Department/Division of the outcome of the review, who will discuss this with you.

Within 2 weeks of the review date

HR will write to you formally with the outcome. For probationers who have successfully passed probation, employment will be confirmed.