The University Hazardous Substances Policy and Standard aims to identify significant risks posed to the health or safety of anyone who could potentially be affected by working with hazardous substances by will carrying out suitable and sufficient risk assessments of all hazardous substance use, storage, handling and disposal.
The significant findings of these assessments are used to identify control measures to eliminate risks to employees and others. Where elimination is not reasonably practicable then other control measures are introduced to reduce the risk of exposure to a tolerable level, and in any case, below any identified Workplace Exposure Limit (WEL).
This guidance supports the Policy by describing the process to enable employees to carry out risk assessments in accordance with the relevant legislation; Control of Substances Hazardous to Health (COSHH) Regulations 2002.
What is a Hazardous Substance?
A Hazardous Substance is any substance which can, under some circumstances, have a harmful effect on a person’s health: Chemicals, products containing chemicals, fumes, dusts, vapours, mists, nanomaterials, gases including asphyxiate gases, biological agents and germs that can cause disease.
Hazardous substances are not confined to laboratories but may be used in a variety of activities including cleaning, maintenance such as painting, dust generating tasks in workshops and use of oils, lubricants and adhesives.
Some Hazardous Substances have Workplace Exposure Limits (WELs). These are British occupational exposure limits and are set in order to help protect the health of workers. They are intended to prevent excessive exposure to specified hazardous substances by containing exposure below a set limit. WELs are concentrations of hazardous substances in the air, averaged over a specified period of time, referred to as a time-weighted average (TWA). Two time periods are used:
long-term (8 hours); and
short-term (15 minutes).
Short-term exposure limits (STELs) are set to help prevent effects such as eye irritation, which may occur following exposure for a few minutes.
They are listed in HSE publication “EH40 Workplace Exposure Limits 2005”
Reviewed March 2023 (with the University's Hazardous Substances Policy). Next review scheduled March 2025.
What is a COSHH Risk Assessment?
A COSHH Risk Assessment is a risk assessment that concentrates on the hazards and risks from substances in the workplace.
It needs to be completed by a “competent person” who is a person with adequate knowledge, training and expertise, e.g. in the design of processes, control measures including ventilation and PPE, the human and technical reasons why the control measures can fail, and the importance of following the principles of good practice for the control of substances hazardous to health.
The principles of good practice are as follows and are defined in in Schedule 2A of the COSHH Regulations. They must all be applied to obtain effective and reliable control.
Minimise emission, release and spread
Consider routes of exposure
Choose control measures proportionate to the risk
Choose effective control options
Personal protective equipment – the final control option
Review the effectiveness of controls
Provide information and training
New measures, new risks
The risk assessment needs to be suitable and sufficient meaning it should be:
reflective of the scale of the work being carried out,
all significant hazards should be identified and proportional control measures applied to reduce the risk to a tolerable level,
It should be clear and straightforward to understand.
The Risk of harm needs to be reduced to a levels that is ‘as low as is reasonably practicable'
All control measures are in good working order.
Exposures are below the Workplace Exposure Limit, where one exists.
Exposure to substances that cause cancer, asthma or genetic damage is reduced to as low a level as possible
COSHH Risk Assessment Process
The Health and Safety Executive (HSE) provide guidance on completing COSHH Assessment at HSE COSHH Guidance and A step by step guide to COSHH assessment
Gather information about the substances, the work and the working practices
1) Visit the workplace
2) Involve employees
3) Consult Safety Data Sheets/Incident records
4) Consider all routes of exposure: - Inhalation; breathing in fumes, vapours, dust
Ingestion; transfer from hand to mouth
Skin contact; contact with contaminated item
Skin puncture; needle-stick injury, cuts
Eye exposure; splash, fume, dust
5) Who could be affected and how? For example, is the substance a carcinogen, mutagen or a cause of occupational asthma or other occupational disease?
Evaluate the risks to health
What is the potential of a substance to cause harm (i.e. the hazard)?
What is the chance of exposure occurring?
How often is exposure liable to occur?
What levels will people be exposed to and for how long?
Identify necessary control measures in accordance with the “hierarchy of controls”
Apply principles of good control practice
Control exposure to carcinogens and mutagens
1) More stringent control required due to health effects: - Prevention
Use, storage, labelling and disposal
Precautions against contamination
2) Provision of suitable PPE, particularly in event of an uncontrolled release
Control Exposure to Biological Agents
Take into consideration: - Deliberate work
Record the assessment and provide information on significant risks to all persons potentially affected.
Required by law
Needs to be suitable and sufficient
Readily accessible to all users
Review the assessment
If assessment no longer valid
There are significant changes to the work activity
On a regular basis : Recommended review intervals: High Risk Activities (e.g. lab work) = annual and Low Risk Activities (e.g. cleaning) = every 3 years
Provide suitable and sufficient information, instruction and training
Details of hazardous substances liable to be exposed to
Significant findings of COSHH Assessment
Appropriate precautions and actions to be taken
Use and Importance of hygiene facilities
Results of any exposure monitoring
Results of Collective Health Surveillance (data privacy)
Maintain records of training
Generate Incident response arrangements
Identification of hazardous substances including use, estimated amounts, storage
Foreseeable types of incidents such as spills, uncontrolled release, exothermic reaction, exceedance of a WEL
Safety equipment required including Personal Protective Equipment (PPE) and Respiratory Protective Equipment (RPE)
Provision of First Aid Facilities
Roles and responsibilities of employees
Procedures for clean-up and waste disposal
Roles and responsibilities for working safely with hazardous substances are set out in the University's Hazardous Substances Safety Standard.