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Department Coordinator

Job title Department Coordinator

Department Faculty of Science

Salary Starting from £22,847, rising to £26,341 per annum

Grade Grade 5

Placed on Friday 10 June 2022

Closing date Sunday 26 June 2022

Interview date Wednesday 06 July 2022

Reference CC9516

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We are looking for a motivated individual to provide administrative support for our lively and busy Departments. This varied and interesting post will involve close liaison with the staff within the Departments, Faculty-based teams, Central Professional Services, external organisations and members of the public.

About the role:

The key tasks will be to provide administrative support for designated areas of work and activities within a Department, which may include the provision of administrative support to the Head of Department and senior members of staff, HR related activities, recruitment, committee work, student support, updating of web pages, reception and enquiry management. This is a busy role, which involves dealing with a wide range of matters, sometimes of a confidential nature and may include interaction with high profile internal and external visitors to the Department.

This is a full-time, permanent role and will be a mix of remote and on campus working (Hybrid working).

About you:

Educated to a minimum of A level or with an equivalent qualification, you will have experience of working in a busy office environment where excellent communication skills are essential. You will be an experienced user of Microsoft Office applications (Word, Excel, Access, PowerPoint) and will be willing to acquire further IT skills. You will also have proven experience of working as part of a successful team in a confidential setting.

Experience within the HE sector and knowledge of University Regulations and QA procedures is desirable but not crucial. Skills in the use of University specific software (Moodle, SAMIS, Agresso and Business Objects) will be an added advantage. However, an interest in our work and a willingness to become fully involved in the life of the Faculty is equally important.

About us:

For an informal discussion, please contact the Faculty Operations & Projects Manager Cath Haines (e-mail:

Learn more about our Faculty and its Departments, please click here.

What we can offer you:

We are an equal opportunities employer and have an excellent international reputation with staff from over 60 different nations. We have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award.

A family-friendly University with an increasingly agile workforce, we are open to flexible working arrangements. We’re also proud to be a disability confident leader and are happy to discuss any reasonable adjustments you may require.

We offer:

  • a very generous employer contributory pension scheme;
  • generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balance;
  • an excellent reward package that recognises the talents of our diverse workforce;
  • a wide range of personal and professional development opportunities.

Our campus is surrounded by beautiful countryside, and the City of Bath with its historic charm and social activity only a short distance away creates an excellent environment in which to work. Find out from our staff what makes the University of Bath a great place to work. Follow us @UniofBath and @UniofBathJobs on Twitter for more information.

We aim to be an inclusive university, where difference is celebrated, respected and encouraged. We truly believe that diversity of experience, perspectives, and backgrounds leads to a better environment for our employees and students, creating a learning environment and organisational culture that enhances health and wellbeing across our community. We are very proud to have recently received Ambassadors for Autism certification and are an accredited Disability Confident Leader; committed to building disability confidence and supporting disabled staff.

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Further details:

Living Wage

We are an accredited Living Wage employer. Appointments at Grade 2, Spine Point 3, 4 and 5 will receive an additional supplement to ensure a minimum hourly pay equivalent to the Living Wage as confirmed on our Bath pay and grading structure page.

Visa information:

If you think you may require a visa to work in the UK you should refer to our guidance on the Skilled Worker Visa before embarking on a job application to ensure that you understand the requirements for sponsorship. You may be eligible to work in the UK via other alternative visa routes such as the Global Talent Visa or by having Settlement / ILR, please refer to our Staff Immigration webpages for further details.

Update to our application process:

We are constantly seeking to reduce the unconscious bias that enters any assessment process, with the goal of creating an inclusive and equal assessment process. To support this the personal details of all applicants will be withheld at the initial shortlisting stage.