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Executive Assistant (part time)

Job title Executive Assistant (part time)

Department Communications

Salary Starting from £27,116, rising to £33,309 (Pro rata)

Grade Grade 6

Placed on Tuesday 03 May 2022

Closing date Sunday 22 May 2022

Interview date Friday 27 May 2022

Reference JS9365

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Executive Assistant (EA) to Director of Communications

Are you someone who is self-motivated, enjoys organising, problem solving and paying close attention to detail?  Do you thrive on variety and taking responsibility in a fast-paced environment? 

This is an exciting opportunity to join our friendly, supportive and award-winning Communications Department and provide EA support to our busy Communications Director. You will use your experience in independent decision-making and ability to find solutions to provide a professional, pro-active, and flexible service as well as supporting the wider Communications Department when required. This is a part-time role working 21.9 hours per week.

You will join a small but pivotal team that manages internal and external communications to enhance our local, national, and international reputation, and improve the experiences of our students and staff. Hear from our staff what makes the University of Bath a great place to work. 

Day to day you will support the Director of Communications through:

  • Managing and maintaining calendars, making appointments, and scheduling meetings in the most efficient way .
  • Developing and maintaining effective working relationships with other staff in the Communications Department and across the University, including at senior level, as well as with contacts in other institutions locally and nationally.
  • Providing proactive, comprehensive, and efficient support to projects and campaigns 
  • Budget monitoring.
  • Supporting the organisation of events.
  • Preparing and collating information for time critical reports, presentations, spreadsheets, and correspondence.
  • Supporting the media, social media and internal communications teams develop and implement effective communications plans as part of our wider strategy.
  • Taking accurate minutes during meetings and circulating actions promptly.
  • Screening and directing phone calls and distributing correspondence.

Ideally you will have experience in:

  • Developing and maintaining effective working relationships with a variety of stakeholders.
  • Efficient organisation and running of a Director / C-level / Senior stakeholder’s activities.
  • Supporting the production of business proposals, papers, and presentations.
  • Working on your own initiative and taking personal responsibility for tasks.
  • Using discretion when dealing with confidential matters. 
  • Working with a variety of stakeholders and the ability to adapt your style accordingly.
  • Using MS Office confidently with excellent word processing skills and the ability to pick up new systems with ease
  • Working at pace without compromising on attention to detail

What we can offer you:

We are a family-friendly University with an increasingly agile workforce, hybrid working is one of the many ways we recognise the importance of achieving a positive work life balance. Whilst the exact days you could work remotely will differ between teams and departments, it should provide you with greater flexibility, provided you are in the UK. We encourage you to explore this further at interview.

We aim to be an inclusive university, where difference is celebrated, respected and encouraged. We truly believe that diversity of experience, perspectives, and backgrounds leads to a better environment for our employees and students, creating a learning environment and organisational culture that enhances health and wellbeing across our community. We are very proud to have recently received Ambassadors for Autism certification and are an accredited Disability Confident Leader; committed to building disability confidence and supporting disabled staff.

Some of the great benefits of working here are:

  • a very generous employer contributory pension scheme;
  • generous leave allowance of 39 days (annual leave; discretionary days; bank holidays) pro rata for part time staff, so that you can enjoy a positive work-life balance;
  • an excellent reward package that recognises the talents of our diverse workforce; 
  • an extensive range of personal and professional development opportunities.

Additional information:

  • This is a part-time role working 21.9 hours per week.
  • Interviews are scheduled to take place on Friday 27 May
  • For an informal discussion about the role please contact Ben Harris, Communications Manager at or Corinne Evans, Director of Communications at, however, please ensure that your application is submitted via the University website.

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Further details:

If you think you may require a visa to work in the UK you should refer to our guidance on the Skilled Worker Visa before embarking on a job application to ensure that you understand the requirements for sponsorship. You may be eligible to work in the UK via other alternative visa routes such as the Global Talent Visa or by having Settlement / ILR, please refer to our Staff Immigration webpages for further details.

Update to our application process:

We are constantly seeking to reduce the unconscious bias that enters any assessment process, with the goal of creating an inclusive and equal assessment process. To support this the personal details of all applicants will be withheld at the initial shortlisting stage.