Scope

This policy applies to all premises and equipment and activities falling, to any extent, under the University’s control.

Legislation

The Health and Safety at Work, etc. Act 1974,

Control of Asbestos Regulations 2012

Construction (Design and Management) Regulations 2015

Definitions

Asbestos: ‘Asbestos’ is the general term used for the fibrous silicates. Three main types of asbestos were commonly used in construction: - crocidolite (commonly known as blue asbestos)

  • amosite (commonly known as brown asbestos)

  • chrysotile (commonly known as white asbestos)

Any material containing one or more of these fibrous silicates at more than trace amounts falls within this definition.

Asbestos-Containing Material (ACM): any material containing fibrous silicates or mixtures of them. Descriptions of typical ACMs are provided in L143: Managing and working with asbestos Control of Asbestos Regulations 2012 (Health and Safety Executive (2013)).

Management Survey: The purpose of a management survey is to locate, as far as reasonably practicable, the presence and extent of any suspect ACMs in the building which could be damaged or disturbed during normal occupancy, including foreseeable maintenance and installation, and to assess their condition. All areas, including underfloor coverings, above false ceilings, and inside risers, service ducts and lift shafts, should be accessed and inspected as far as is reasonably practicable. Surveying may involve some minor intrusive work, such as accessing behind fascia and panels and other surfaces or superficial materials. The extent of intrusion will depend on the degree of disturbance that is or will be necessary for foreseeable maintenance and related activities, including the installation of new equipment/cabling.

Refurbishment and Demolition Survey: A refurbishment and demolition survey is needed before any refurbishment or demolition work is carried out. This type of survey is used to locate and describe, as far as reasonably practicable, all ACMs in the area where the refurbishment work will take place or in the whole building if demolition is planned. The survey will be fully intrusive and involve destructive inspection, as necessary, to gain access to all areas, including those that may be difficult to reach. A refurbishment and demolition survey may also be required in other circumstances, e.g. when more intrusive maintenance and repair work will be carried out or for plant removal or dismantling.

Works on Asbestos includes:

  • Work which removes, repairs or disturbs asbestos;

  • Work which is ancillary to such work (ancillary work);

  • Supervising the work referred to in the two bullet points above (supervisory work).

Licenced Contractors: The HSE only allows certain works on ACM to be carried out by contractors. Contractors will only be issued with a “licence” if they can demonstrate that have the necessary skills, competency, expertise, knowledge and experience of work with asbestos, together with excellent health and safety management systems.

Policy Statement

The University will manage, so far as reasonably practicable, all asbestos containing materials falling under its control in such a manner as to minimise the risk of any person being exposed to asbestos fibres. The University will aim to achieve this policy by:

  • Identifying all ACM within relevant buildings.

  • Risk assessing each identified ACM taking into account the likelihood, and the likely number of people that might be exposed, in the event of an uncontrolled release of asbestos fibres.

  • Implementing appropriate control measures to reduce the risk of exposure of people to asbestos fibres from each ACM. The following general principles will be applied:

  • Where ACM is assessed as being in good condition then this will generally be left in situ and managed.

  • Where ACM is assessed as posing a risk to health it will be, so far as is reasonably practicable, removed or encapsulated.

  • Where removal or encapsulation is not reasonably practicable then access to the ACM will be managed to reduce the risk of exposure as low as is reasonably practicable.

  • Implementing a system of monitoring of each remaining ACM at intervals determined by the risk assessment.

  • Carrying out a Refurbishment and Demolition survey as an integral part of the planning process for any refurbishment or demolition works carried out in University owned, managed or occupied premises.

  • Planning, managing, delivering and monitoring all work that could result in the release of asbestos fibres. In the case of works that involve the removal or encapsulation or other activities that will lead to the release of asbestos fibres, regardless of asbestos type, these will only be carried out by organisations licensed to carry out such works by the Health and Safety Executive (HSE).

  • Devising and implementing emergency procedures to reduce the risk of exposure of people as low as is reasonably practicable in the event of an unplanned and/or uncontrolled release of asbestos fibres.

  • Providing suitable and sufficient information, instruction, training and supervision to employees and contractors to reduce the risk of uncontrolled release of asbestos fibres as low as is reasonably practicable.

  • Review this policy and any associated procedures at regular intervals, or following any uncontrolled release of asbestos fibres, to ensure that it is working efficiently and effectively

Responsibilities

The Vice-Chancellor (VC) has the overall day to day responsibility for health and safety matters at the University. The VC delegates responsibility for undertaking aspects of these duties through line management and identified roles.

The following people are identified as having responsibilities (in addition to any other responsibilities under other health and safety policy) for the management of asbestos risks in those areas, and for those relevant persons, that fall under their control:

The Director of Estates has been delegated responsibility for the day–to-day management of all asbestos matters associated with building fabric, services and infrastructure. The Director of Estates will be responsible for ensuring that a University Asbestos Management Plan (AMP) is developed and implemented. The AMP will set out how the Director of Estates will meet the day-to-day responsibilities placed on him under this policy. This will include arrangements for ensuring that:

  • All University properties constructed prior to 2000 are subject to a management survey.

  • A record of all identified and/or presumed ACM is maintained and is available for inspection as and when required.

  • All ACM identified within management surveys is risk assessed in accordance with HSE approved methods. This will include consideration of the type, location, condition and extent of any ACM and the likelihood and severity of any potential disturbance and uncontrolled release of fibres.

  • Control measures identified by ACM risk assessments are implemented.

  • Suitable and sufficient resources, including access to competent asbestos advice and management, are available.

  • A suitable and sufficient “Refurbishment and Demolition” survey is carried out, as part of the project planning process for all invasive works on relevant building fabric, services and infrastructure.

  • Asbestos risks associated with works notified to Estates by other parts of the University under the management of Contractors Policy and procedures are assessed and that suitable and sufficient control measures are identified and implemented.

  • Suitable and sufficient asbestos information, instruction, training and supervision is made available to any person who may potentially be exposed to an uncontrolled release of asbestos fibres.

  • Records are maintained of all asbestos-related information, instruction and training provided by Estates to University employees and contractors.

  • Suitable and sufficient emergency procedures are developed and implemented to reduce risks to persons as low as reasonably practicable following an uncontrolled release of asbestos fibres.

  • Emergency procedures are communicated, as appropriate, to other members of the campus community.

  • The written Asbestos Management Plan (AMP) is reviewed, at least quarterly, to ensure that risks associated with ACM are being managed effectively.

  • Progress in ensuring risks of exposure to asbestos fibres are being managed is reported to the University Health and Safety Committee at least annually.

The Director of Estates has appointed the following to assist him to fulfil his duties under this policy:

  • “Asbestos Manager” with day-to-day oversight of asbestos management matters and responsibility for providing competent advice on asbestos management matters.

  • Estates’ Asbestos Management Group (chaired by the Client Project/Programme Manager) with responsibility for developing and monitoring the implementation of the AMP

The Director of Estates has also appointed a framework of Asbestos Consultants who can provide competent asbestos management advice and services in addition to the Asbestos Manager.

Deans, Heads of Department and Directors will:

  • Cooperate with the Director of Estates, and any appointed role-holders (e.g. University Asbestos Manager) to enable them to meet their responsibilities under this policy.

  • Not permit alterations, additions or other works on building fabric, services or infrastructure to be carried out by their staff or students or by contractors directly employed by their School, Faculty, Department or Directorate without first seeking written approval from the Director of Estates.

  • Report any asbestos management issues or concerns to the Director of Estates (or nominated assistants) as soon as is reasonably practicable.

Head of University Health, Safety and Environment Service will be responsible for:

  • Assisting the Director of Estates in the production and implementation of the University Asbestos Management Plan.

  • Contribute to the monitoring of the Asbestos Management Plan by attendance at the Estates’ Asbestos Management Group.

Monitoring

Estates’ Asbestos Management Group will be responsible for:

  • Monitoring the Estates Asbestos Management Plan to ensure that risks associated with ACM are being managed effectively and efficiently.

  • Reporting any deficiencies and recommendations to the Director of Estates and University Health and Safety Committee as appropriate.

University Health and Safety Committee will be responsible for:

  • Monitoring and reviewing this policy. Reviews will be carried out every three years from the date of approval.

  • Receiving and reviewing annual statements of reassurance from Duty Holders.