Finance & Procurement

Mileage rates

Motor mileage rates

Effective 11 April 2011

Standard rate

30p per mile payable for the total number of miles undertaken for the business trip.

Additional rate

15p per mile can be claimed for the first 150 miles of a round journey given any one of the following conditions:

  1. No suitable means of public transport was available.
  2. Equipment had to be transported.
  3. The journey was undertaken at the request of the Head of Department in order to deal with an emergency
  4. University passengers were carried (see also note about additional allowance for passengers).

Passenger rate

5p per mile per passenger. If more than 10,000 business miles in total are travelled in any one tax year the maximum claim per mile over and above 10,000 miles is 30p.

Motorcycle milegate rates

Effective 1 March 2012

Standard rate

24p per mile payable for the total number of miles undertaken for the business trip.

Bicycle Mileage Rates

Effective 1 March 2012

Standard rate

20p per mile payable for the total number of miles undertaken for the business trip.

Insurance

For business journeys made in a private car after the 01 August 2007 there is no longer a need to attach a copy motor insurance certificate with the private mileage expense claim.

Members of staff are authorised to use their private cars on University business as long as they personally ensure that adequate insurance cover, including cover for the carriage of passengers and goods if appropriate is in place. Policies must specifically state that cover includes business use by the claimant.