University of Bath

Interest-free loan scheme for Home Office application fees and related legal costs

Apply for an interest-free loan to cover Home Office application fees and legal advice, to secure a legal right to live and work in the UK.

About the interest-free loan scheme

The University is offering an interest-free loan to new and current employees to help with the costs associated with Home Office application fees and related legal advice for you and your dependents, regarding securing a legal right to live and work in the UK.

If you are a new employee who has had to relocate your permanent residence to within a daily travelling distance of your University of Bath work location as a result of taking up your post, you may be eligible to claim for the cost of your visa under the University's Relocation Scheme.

What the loan covers

The loan may cover the costs associated with:

  • an application for a new Tier 2 visa for you or your dependents
  • an application for a Tier 2 visa extension for you or your dependents
  • Immigration Health Surcharge (IHR) fees
  • an application for an approved English Language Test or National Academic Recognition Information Centre (NARIC) fees
  • UK legal fees for immigration advice
  • an application for an EEA Registration Certificate or Permanent Residence Document
  • an application for Indefinite Leave to Remain
  • an application for British Citizenship

If you are a current employee who is an EEA citizen or the family member of an EEA citizen and you wish to apply for a Registration Certificate or Permanent Residence Document, you may be eligible to be reimbursed for the cost of your application fee. To find out more, view our Brexit pages.

The loan amount

You can borrow up to two months' gross salary or £10,000, whichever is the lesser amount.

The interest-free loan can be used to cover all or part of the fees that you have incurred, or are due to incur.

You will not be allowed more than one interest-free loan at any one time at the University. For example, you cannot enter into the Season Ticket Loan Scheme or Motorcycle Purchase Loan Scheme as well as having an interest-free loan in place for immigration expenses.

You should only request an interest-free loan up to the value that you need to cover the costs associated with Home Office application fees and legal advice, and for the purpose with which it is intended.

For audit purposes, you will need to attach copies of all relevant invoices and receipts to your loan application form. If these invoices and receipts are not available at the time you make your application, they will need to be forwarded to the Payroll Team directly with a copy of your loan application form as soon as possible.

Getting and repaying the loan

Once approved, the loan will be paid directly into your bank account by direct transfer, usually within 10 working days.

The loan will be repayable by deduction from your monthly salary by equal instalments up to a maximum of 36 months or the length of the employment contract term, whichever is the shorter.

Repayments will begin in the next payroll run following the payment of the interest-free loan lump sum.

Eligibility

To be eligible for an interest-free loan under this scheme you will:

  • be an employee on an open-ended or fixed-term contract of employment of 12 months or more. If you have less than 12 months remaining on your contract at the point of application, you will not be eligible.

  • be able to apply for the interest-free loan once you have taken up your employment at the University.

There are no restrictions in place preventing one or more employees from the same household claiming an interest-free loan if they are eligible to do so.

For the purposes of this scheme, 'dependents' refers to the following: husband, wife, civil partner, unmarried or same-sex partner and your children aged 18 or under at time of application.

The application process

The following guidelines should be followed when making an application for an interest-free loan:

  • applications must be made using the interest-free loan application form
  • applications must be submitted to the HR Recruitment & Operations Team in the first instance.
  • once employee status has been authorised, HR will send your application form to the Payroll Team for consideration
  • the Payroll Team will notify you by email as to the outcome of your application, prior to the loan being transferred into your bank account
  • as part of your application, you will need to provide a full breakdown of actual or anticipated costs and who they relate to
  • an application will be rejected if it is received after an employee has given notice of resignation or they do not meet the eligibility criteria as set out in this scheme
  • it will be a condition for receiving assistance that all the terms of this scheme are accepted by the employee

If you leave the University

If you leave the employment of the University, for whatever reason, before the loan is repaid, the outstanding balance will be deducted from your final monthly salary and if this is insufficient by direct payment from you before the last date of your employment at the University.

Legal disclaimer

Please note that this scheme is non-contractual and the University reserves the right to amend or withdraw it at any point.

The University reserves the right whether or not to grant an interest-free loan to an individual at its discretion.

More information

The following links will help you with your application:

Tier 2 visa applications and fees

Approved English Language Test or National Academic Recognition Information Centre (NARIC) fees

EEA Registration Certificate and Permanent Residence Document applications and fees

Registered Immigration Advisers

Indefinite Leave to Remain (ILR) applications and fees

British Citizenship applications and fees