Why we use source codes

All printed publicity should include a source code for reference purposes.

Source codes look like I-PR0001-0316.

We use source codes for:

recording who created a publication and when
version control, so we don't use out-of-date materials
identifying the team to contact for enquiries about the publication
filenames, making digital files easy to search
allocating stock location for large print runs

Imaging, Design and Print Services:

creates all source codes and adds them to internally-designed publications
supplies codes for externally-designed materials
holds the central list of source codes

Interpreting source codes

Character 1

Character 1 shows if a faculty, institute, research centre or professional service department created the publicity material.

Value	Definition
E	Faculty of Engineering & Design
H	Faculty of Humanities & Social Sciences
I	Institute
M	School of Management
P	Professional service department
R	Research centre
S	Faculty of Science

This is always followed by a hyphen.

Characters 2 and 3

This is the department code. It identifies the department or subject area covered by the publicity, or if it is a cross-faculty publication.

Values	Definition
AC	Architecture & Civil Engineering, Department of
AH	Accommodation & Hospitality
AR	Academic Registry (for ceremony items)
AS	Academic Skills Centre
AV	Audio Visual Unit
BB	Biology & Biochemistry, Department of
CA	Careers
CE	Chemical Engineering, Department of
CH	Chemistry, Department of
CM	Computer Science, Department of
CS	Digital, Data & Technology (DD&T)
CY	Chaplaincy
DA	Development and Alumni Relations, Department of
EA	Estates
ED	Education, Department of
EE	Electronic & Electrical Engineering, Department of
ES	Economics, Department of
ET	Energy Technologies (I-SEE)
FI	Finance
FL	Foreign Languages Centre
HL	Health, Department for
HR	Human Resources
HS	Health Services – Dentist and Doctor
IC	Innovation Centre
IO	International Relations Office
IR	International Recruitment Office
LI	Library
LT	Learning & Teaching Enhancement Office
MA	Mathematical Sciences, Department of
MB	Centre for Mathematical Biology
MC	Marketing
ME	Mechanical Engineering, Department of
MI	Mathematical Innovation
MN	Management, School of
MR	Milner Centre for Evolution
MT	Media Technology Research Centre
PA	Pharmacy & Pharmacology, Department of
PH	Physics, Department of
PL	Politics, Languages & International Studies, Department of
PP	Policy, Planning and Compliance
PR	Policy Research
PS	Psychology, Department of
RA	Recruitment & Admissions
RI	Research & Innovation Services
RM	Centre for Regenerative Medicine
SC	Security
SE	Sustainable Energy and the Environment
SP	Social & Policy Sciences, Department of
SR	Sports Development & Recreation
SS	Student Services
ST	Sustainable Chemical Technologies
SU	Students’ Union
TB	Team Bath
TE	The Edge
VC	Vice Chancellor’s Office
WI	Water Innovation Research Centre
WP	Widening Participation
XX	Faculty level, rather than department level or cross-department

Characters 4 to 7

Characters 4 to 7 are used to distinguish between items created in the same subject area in the same month.

For example, the code for the first piece would be '0001', the second one would be '0002', and so on.

This is always followed by a hyphen.

Characters 8 to 11

These show the date the publication was created.

Characters 8 and 9 show the month (01 for January, 02 for February and so on).

Characters 10 and 11 show the last two digits of the year.

For example:

Values	Definition
1016	October 2016
0317	March 2017

Examples

S-BB0001-1016: The first piece of biology publicity produced by the Faculty of Science, in October 2016
P-MC0003-0117: The third piece of publicity produced by Marketing, in January 2017

Understanding source codes on printed material

Our printed publicity materials include a reference code. Learn how to interpret the code to check how old a document is and who created it.