Understanding source codes on printed material
Our printed publicity materials include a reference code. Learn how to interpret the code to check how old a document is and who created it.
Why we use source codes
All printed publicity should include a source code for reference purposes.
Source codes look like I-PR0001-0316.
We use source codes for:
- recording who created a publication and when
- version control, so we don't use out-of-date materials
- identifying the team to contact for enquiries about the publication
- filenames, making digital files easy to search
- allocating stock location for large print runs
Imaging, Design and Print Services:
- creates all source codes and adds them to internally-designed publications
- supplies codes for externally-designed materials
- holds the central list of source codes
Interpreting source codes
Character 1 shows if a faculty, institute, research centre or professional service department created the publicity material.
|E||Faculty of Engineering & Design|
|H||Faculty of Humanities & Social Sciences|
|M||School of Management|
|P||professional service department|
|S||Faculty of Science|
This is always followed by a hyphen.
Characters 2 and 3
This is the department code. It identifies the department or subject area covered by the publicity, or if it is a cross-faculty publication.
|AC||Architecture & Civil Engineering, Department of|
|AH||Accommodation & Hospitality|
|AR||Academic Registry (for ceremony items)|
|AS||Academic Skills Centre|
|AV||Audio Visual Unit|
|BB||Biology & Biochemistry, Department of|
|CE||Chemical Engineering, Department of|
|CH||Chemistry, Department of|
|CM||Computer Science, Department of|
|DA||Development and Alumni Relations, Department of|
|ED||Education, Department of|
|EE||Electronic & Electrical Engineering, Department of|
|ES||Economics, Department of|
|ET||Energy Technologies (I-SEE)|
|FL||Foreign Languages Centre|
|HL||Health, Department for|
|HS||Health Services – Dentist and Doctor|
|IO||International Relations Office|
|IR||International Recruitment Office|
|LT||Learning & Teaching Enhancement Office|
|MA||Mathematical Sciences, Department of|
|MB||Centre for Mathematical Biology|
|MC||Marketing & Communications|
|ME||Mechanical Engineering, Department of|
|MN||Management, School of|
|MR||Milner Centre for Evolution|
|MT||Media Technology Research Centre|
|PA||Pharmacy & Pharmacology, Department of|
|PH||Physics, Department of|
|PL||Politics, Languages & International Studies, Department of|
|PP||Office of Policy & Planning|
|PS||Psychology, Department of|
|RA||Recruitment & Admissions|
|RI||Research & Innovation Services|
|RM||Centre for Regenerative Medicine|
|SE||Sustainable Energy and the Environment|
|SP||Social & Policy Sciences, Department of|
|SR||Sports Development & Recreation|
|ST||Sustainable Chemical Technologies|
|US||Office of the University Secretary|
|VC||Vice Chancellor’s Office|
|WI||Water Innovation Research Centre|
|XX||Faculty level, rather than department level or cross-department|
Characters 4 to 7
Characters 4 to 7 are used to distinguish between items created in the same subject area in the same month.
For example, the code for the first piece would be '0001', the second one would be '0002', and so on.
This is always followed by a hyphen.
Characters 8 to 11
These show the date the publication was created.
Characters 8 and 9 show the month (01 for January, 02 for February and so on).
Characters 10 and 11 show the last two digits of the year.
- S-BB0001-1016: The first piece of biology publicity produced by the Faculty of Science, in October 2016
- P-MC0003-0117: The third piece of publicity produced by Marketing and Communications, in January 2017