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Information Governance Steering Group

The terms of reference for the Information Governance Steering Group, including its responsibilities and membership.

Terms Of Reference

Purpose of the board

Information Governance (IG) is the oversight of policies, processes, roles and controls to manage, protect and maximise the value of the University’s information. This ensures it is managed securely and compliantly across the University, and covers the whole lifecycle of information from creation and storage to usage, sharing, archiving and disposal.

Key responsibilities

  • Function as the primary link between the strategic Information Governance Board and operational teams, ensuring strategic decisions can be translated into practical application
  • Receive and interpret strategic direction from the Information Governance Board, and provide feedback on suitability and adoption, and coordinate its implementation, identifying any impact on BAU
  • Help the Information Governance function by promoting and championing information governance policies, guidance, templates, best practice and cultural change
  • Gather and relay feedback from colleagues on successes, challenges and risks relating to Information Governance work, helping to shape future improvements
  • Share key messages, feedback and actions from meetings with peers and line managers
  • Provide a collaborative forum for resolving operational issues and escalating risks to the Information Governance Board
  • Provide assurance to the Information Governance Board on the status of information governance implementation, including progress updates, risk mitigation and stakeholder engagement outcomes

Reporting relationships

This Steering Group reports into the Information Governance Board, which in turn reports to the University Executive Board.

Procedural rules

The Steering Group meets four times a year. When needed, the Chair can call additional meetings. The quorum for meetings shall be one third of the membership (6).

Membership

Ex-officio members

  • Director of Legal, Governance & Compliance and Deputy University Secretary (Chair)
  • Head of Information Governance
  • Data Protection Officer
  • Cyber Security Assurance Manager
  • University Archivist and Records Manager
  • Risk and Compliance Manager

Appointed members

  • Deputy Director (Technology)
  • Senior Reporting and Insights Manager
  • Assistant Registrar
  • Head of Library Research Services
  • Research Systems Manager
  • Data & Insight Lead
  • Process Change Manager
  • Database Officer
  • Commercial Systems Manager
  • Trusted Research Manager
  • Programmes Manager (Operations)
  • Head of Faculty Research Office
  • Senior Business Insight Analyst

Version information

Approved by the Information Governance Board on the 8th of December 2025.

The next review is due in December 2027.

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