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University of Bath

Cycle to work scheme

Our employees can take advantage of the government cycle to work salary sacrifice scheme, saving tax and national insurance on their to commute to and from work

What is the scheme?

The scheme is a salary sacrifice arrangement where you give up part of your salary before tax and national insurance in exchange for hiring a bicycle and/or safety equipment.

We run our salary sacrifice scheme with a company called Cyclescheme giving you access to a network of local, national and online retail outlets.

How does it work?

a) You need to be an employee of the University of Bath to be eligible for the scheme

b) Choose a bicycle, component bike parts and safety accessories up to the value of £3,000 and request a Cyclescheme quotation the employer code is A12ED

In special circumstances the Reward team will authorise a value of up to £5,000, please contact Reward-HR@bath.ac.uk to gain this approval. The below scenarios for approval of the £5,000 limit will be considered:

  • Bikes and equipment that are designed to accommodate a specific need e.g. a disability
  • Large family electronic bikes

c) Check what savings you could make on the scheme using the savings calculator on the Cyclescheme website.

d) Take the certificate to the bike shop and exchange it for the goods. Please note, it takes around 14 days to process and receive the certificate from Cyclescheme

e) Via the hire agreement you sign, you are agreeing to a monthly deduction to your gross salary, meaning that you'll benefit from reductions in income tax and national insurance. The monthly amount is dependent on the value of the bike and accessories you choose.

f) The hire agreement runs for 12 or 24 months. You can decide what works for you (subject to eligibility criteria being met).

g) At the end of the hire period there may be the option for you to make a final payment to Cyclescheme for the ownership of the bike and/or equipment/component parts. Please see the following guide for information about the end of hire period :

Employee responsibilities

It is important that you:

  • confirm that the bike will be your main mode of travel to and from work

  • maintain the bike and equipment in a reasonable and safe condition

  • insure the bike against theft. The University of Bath accepts no responsibility if the bike is lost or stolen. Payments will still be required until the end of the agreement.

Other information about the scheme

  • Cyclescheme website

  • Full scheme guidance can be found on the Department for Transport web pages Cycle to Work Scheme: Guidance for Employers

  • Insure the bike against theft. The University of Bath accepts no responsibility if the bike is lost or stolen. Payments will still be required until the end of the agreement. Cyclescheme recommend Cycle Guard, who will offer participants of the scheme a 15% discount.