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Flexi-time and how to use it

Flexi-time allows you to vary your start and finish times around core working hours.

Flexi-time explained

Flexi-time allows you to have an element of flexibility and choice over your working hours (subject to your role and the operational requirements of your department). It involves flexible start and finish times around set ‘core working hours’ (when attendance is required). Flexi-time works around the limitations of the ‘bandwidth’ (the earliest and latest times between which hours can be worked).


Flexi-time is permitted subject to the operational needs of the University to deliver services effectively. You will also need to ensure your department has opted to introduce the scheme.

Flexi-time is available to all staff apart from: 

  • casual workers
  • staff whose contracts require the working of specific fixed hours (such as staff working shifts) 
  • academic staff (academic staff already have flexibilities within their contract)

The normal working hours pattern for a full-time member of staff is Monday to Thursday 9.00am to 5.20pm, and Friday 9.00am to 5.10pm, with one unpaid hour for lunch.

Some departments may have different working hours patterns for their full-time staff, in order to best meet the operational requirements of their work.

Other definitions are as follows:

  • full day: 7 hours 20 minutes (7 hours 10 minutes on Fridays)
  • half day: 3 hours 40 minutes
  • week: 36 hours 30 minutes

Core and flexible hours

If you are a full-time member of staff, you are expected to be present during core hours.

Core and flexible hours are as follows:

Start Finish Flexible or Core
8.00am 10.00am flexible
10.00am 12.00pm core
12.00pm 2.00pm flexible
2.00pm 4.00pm core
4.00pm 6.00pm flexible

These are the standard core hours for full-time staff to whom this scheme applies and should be used for normal working arrangements. Some departments who wish to operate flexi-time may need to vary the specified core and flexible hours in order to best meet the operational requirements of their work and the service that they provide.

The purpose of the scheme is to allow you to effectively manage your work commitments and your personal commitments. Subject to the operational requirements of the service, full-time staff may work flexibly during ‘Flexible’ hours for their department. Part-time staff may, subject to the demands of the service, work flexibly if part of their working day falls during ‘flexible’ hours.

Flexi-time differs from Time off in Lieu (TOIL) which can only be accrued through additional hours worked requested or approved in advance by a line manager or a set requirement to undertake additional hours of work. This would normally be in relation to a specific activity or piece of work. 

Find out more about the principles of the scheme and how it operates.

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