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How to complete the mitigating circumstances form for undergraduate applicants

If you're applying for an undergraduate course, find out how to tell us about any mitigating circumstances which support your application.

How to complete the form

The applicant statement

You should complete this section personally. Your statement should include:

  • a brief outline of your circumstances
  • the timing and duration of your circumstances
  • how your circumstances affected your studies
  • how your circumstances affected your performance, and which subjects (in the past or future) you consider to be affected
  • if you received alternative exam arrangements that were not sufficient to meet your needs, then you need to explain why or how this was the case

Exam board consideration

It is helpful for us to know if your mitigating circumstances have been taken into account by exam boards. In some cases, we may not be able to show you as much flexibility if you have already had your circumstances taken into account.

The supporting statement

You should ask a member of staff at your school or college, such as your academic referee, to complete this section. Their statement should include:

  • a brief explanation of your circumstances
  • how, when and to what extent your studies and performance have been affected
  • whether a particular subject or qualification has been particularly affected
  • how your affected performance compares to the standard that would be expected from you otherwise
  • details of any long-term school absences or inability to complete learning that may have occurred as a consequence
  • if your school or college are unaware of the details of your circumstances then a relevant third party such as a doctor or support worker may provide a supporting statement

Additional documentation

You can attach additional documentation to support your application. These can include a letter from a GP or hospital (typically the most recent), a police report or a written statement from a parent or guardian. Any additional documentation provided should be signed and on headed paper, if applicable.

You do not have to include any additional documentation in your application.

If you have been impacted by the illness of someone close to you or you have been bereaved, the supporting statement from a member of staff who is aware of your circumstances at your school or college is sufficient.

Submitting your form

Please submit your completed form and any supporting evidence to

You should submit your form by 31 July 2024.

If you submit your form after this date, or after your final exam results have been released, we may not take your circumstances into account.

Please note if you are a current University of Bath student experiencing Individual Mitigating Circumstances then you will need to complete an IMC report form and forward it to the Academic Registry.


If you have any questions, please contact us.

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